Caltronics Can Help Find the Wide-Format Printer You Need

If you are in the market for a wide-format printer for your office or workspace, then you already know that there is quite an array of options. And with all of the specifications, like ink capacities, sheet sizes, and resolutions, it can be overwhelming.

Caltronics Business Systems has been connecting people with the perfect IT products and solutions for decades, and can help you do the same. They treat every client as an individual and really work hard to understand the needs of the workspace and provide the best options for them.

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The HP Designjet T2530

For those looking for a wide-format printer that can be both efficient and provide professional quality, Caltronics offers the HP Designjet T2530. This Designjet, one of the newer models, prints in 2400×1200 dpi, ensuring extremely detailed renderings for any professional office. This detail can take a lot of ink, which is why the printer also comes with high-yield ink cartridges to ensure that you will not be wasting time trying to reload the ink after every big print job.

The T2530 brings together the quality that you trust from HP with many new features that allow for ease of use. Not everyone in your office is going to be a professional with technology, and getting a printer that is too complicated can slow everyone down.

Ease of Use

The Designjet’s control panel is made to be easy to use, from the basics of printing, copying, and scanning, to the use of internal and external storage and security features. The printing itself is easy as well, as the T2530 has simple front loading that will automatically align and identify the media to be used for a print job.

If your office is in need of a wide-format printer to create maps, line drawings, or large prints for presentations, the HP Designjet T2530 is a great choice. Give Caltronics a call to learn even more about this printer and the rest of the product line that they offer in order to ensure that you get the right one for your needs, and the best service in the industry as well.

4 Office Security Issues You Didn’t Know Existed

Security is essential for maintaining trust in a company or business. When most people think about office security, they probably imagine hackers getting into the office’s main servers. Oftentimes, security issues that offices face are much more nuanced than this. Below are four examples of security issues you may not know about and how to help stop them.

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  1. Printers and copiers

Did you know that multifunction printers (MFPs) can hold data on their hard drive? Documents can potentially be retrieved directly from the hard drive or through Wi-Fi if not properly protected. Thankfully, if your MFP is from Konica Minolta and Caltronics, they have taken numerous steps to ensure that these types of threats will never be an issue for your office. Two such steps are the ability to auto-delete older print jobs and password protection.

2. Social media use

Let’s be honest – every employee with social media accounts has logged onto Facebook or Twitter while on their work computer. These sites, however, are becoming increasingly popular for phishing attempts. And if hackers gain access this way, they may be able to get access to office documents. Make sure that employees are made aware that if they choose to use social media, they should not be clicking any questionable links. Or, you can block access to these sites from office computers.

3. Paper filing

 It may appear to be safer to keep confidential documents in paper form rather than online, considering all of the talk lately about hacking. But when papers are filed without proper precautions, they can just as easily fall into the wrong hands. Paperless solutions, like the ones offered by Caltronics, can be a secure alternative that ensures these important documents are not vulnerable to being physically taken.

4. Using mobile devices for business

It is becoming common practice for employees to bring their own devices to work. This practice needs to be supervised, however, because of the security risks involved. Smartphones and tablets can be vulnerable to hacking and phishing attempts, sometimes even easier than computers.

This is especially the case when office computers have standardized security measures in place. If people are accessing secure information via their mobile device, whether in the office or at home, it is necessary to have a cloud server with strong encryption, and the employees should be made aware of the risks.

When you use Caltronics, we can help you reduce your risks and simplify your document usage.

How to Stay Focused in a Freezing Cold Office

As summer comes, so does the heat. For many offices, this means an overabundance of air conditioning use. Every office has that one guy who complains if it’s above 65 degrees. Sometimes the A/C will be accidentally left on all night and you will feel like you are entering an igloo.

Being cold is associated with a drop in focus and productivity, and this does not help anyone. Below are some tips to stay warm no matter how cold the boss makes the thermostat.

How to Stay Focused in a

  1. Keep warmer clothes in the office. It seems crazy to wear a sweater to work when it is 90 degrees outside. But do not let this stop you from wearing warm clothes altogether. Bring a sweater or light jacket and keep it in the coat closet or on the back of your chair.
  2. Move around! Walking around and staying active not only keeps you warm. It also helps improve focus. Staring at the computer screen for hours at a time may feel more productive, but without taking a break, you probably are not getting as much done as you could. It also will help spark your creativity.
  3. Get new technology. For those who enjoy any excuse for tech upgrades, you can find great USB hand warmers, heated chairs, or even a heated keyboard.
  4. Bring warmer foods for lunch and snacks. You can even use the cold as an excuse to grab that second cup of hot coffee. Bring some soup or leftover pasta to keep yourself warm during the midday when focus can wane.
  5. Consider greener alternatives. For someone who is environmentally-conscious, blasting the A/C can be even more painful than just the loss of focus (and the feeling in your fingers). If there is just one person in the office who keeps the temperature down low, suggest a personal fan that will both take less energy and stop hampering others’ productivity. And if that doesn’t work, consider making your office greener in different ways to make up for the wasted electricity! Reducing paper use by using email and cloud computing more will help a lot.

Regardless of your personal office situation, communicating the issue in a constructive manner can sometimes make all the difference.

 

Office Etiquette – Working Well with Your Coworkers

The office environment can create some tense and frustrating moments. Conflicts between coworkers happen. However, teamwork and collaboration are two essential parts of a successful business, so working to prevent these issues from arising is important. Here are four tips for how to get along with your coworkers and avoid potentially awkward situations.

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  1. Get to know who you work with. This may seem obvious, but it’s a step a lot of people forget about. Every coworker has their own lives outside of work, and learning about them may help you empathize with them more, and work better together with them as a part of the team.
  2. Be more considerate with the printer. There is nothing else in the office that can cause frustration quite like the office printer. Trying to scan one document only to find out someone else is printing hundreds of pages can drive you crazy. Creating some good printer etiquette can help.

But if your printer is frequently jamming or too slow to handle the job, consider upgrading. Caltronics Business Systems can help your office find a great new printer at the right price, and save everyone their sanity.

  1. Hold office events. When was the last time that your office threw a party for a holiday? Simply bringing together everyone during the lunch hour for cake to celebrate someone’s birthday is a great way to make the work environment better for everyone. And when people feel like they are being celebrated, they will be less likely to be confrontational.
  2. Go paperless. A lot of office conflicts occur over miscommunication and lost documents. This is far more likely to happen when your office relies on printing everything. Switching from printed memos and invoices to online cloud systems ensures that nothing will get lost. Caltronics offers numerous services that will enable your office to move to a paperless model quickly and easily.

No one gets along perfectly with everyone. But you should be able to at least be cordial and work with those who share the office with you. Creating a less stressful environment through more teambuilding and better technology will work wonders in changing the office culture to one that is more positive.

Printables for Father’s Day

There are two big celebrations during the month of June; graduations for the kids, and Father’s Day for the dads. The dads in your office deserve to be celebrated! Perhaps you want to have a big celebration with everyone in the office, or just give small cards or decorations to show appreciation during the month.

Printables for Father's Day

Usually these printables would cost money to get made and printed, but with a great multi-function printer like a Konica Minolta bizHub, you can make everything quickly and affordably. Here are some examples to help you find good (and free) Father’s Day creative printables for your office.

  1. Pinterest, of course, has a wide variety of Father’s Day printables for both home and the office. You can print out banners or tags that are simple ways to make the office look more celebrative for the fathers. There are even cool printable ties that can be hung up or worn during the Father’s Day office party.
  2. Everything Etsy has collected over 100 printables specifically for Father’s Day, from gifts to cards, labels, and much more.
  3. Looking to print cards to recognize the fathers in a more low-key way? Greetings Island has dozens of cards that you can print for free. They include cards with templates where you can add pictures or personalize it in other ways. This ensures that you can add a personal touch to all of them, and with Caltronics’ help with production printing, you can make it even easier to take the cards from basic and boring to unique.
  4. If you are planning to have an office celebration with kids invited, printing crafts is a great way to make the kids feel more involved with the decorating too. At Activity Village, you can find a lot of free printable Father’s Day activities for kids, including drawing, filling in the blanks, cut outs, and much more.

If you found some printables you liked but are not sure if you can trust your current printer to get the job done, it probably is not getting the job done when it really counts as well. Contact Caltronics today to see how you can upgrade your print environment for both work and celebrations.

What’s a Digital Sender?

You just received an important paper invoice or memo and set it down on your desk. Ten minutes later, another coworker, or worse, your boss, asks for it. When you look at your desk, it is nowhere to be found. Almost anyone who has worked in an office has had this moment of panic at one point. Paper can get misplaced and always seems to disappear at the worst time. Thankfully, there is a solution to the issues that paper filing can cause: a digital sender.

What is a Digital Sender-

So, what is a Digital Sender?

A digital sender looks like (and is about the size of) a standard desk copier or printer. But instead of printing documents that it receives, a digital sender creates a hi-resolution digital copy of the document that you feed. This works great for memos, schedules, and even non-standard sized documents like receipts, pictures, and more. Once you send it through the sender, it will electronically send a copy to the designated email address, a cloud service, or an external hard drive.

Another big benefit of a digital sender is that you can make most documents editable, and thus searchable as well. This will allow you to save so much time when looking for an old document or invoice. Any office that needs to go through the pain of searching through boxes for an old invoice or file can benefit greatly from a digital sender.

Make Your Office Paperless

A good digital sender, like the HP Digital Sender Flow 8500 offered through Caltronics, can do much more than simply scan and send individual documents. You can turn your office paperless with just one of these machines without much effort. Just plan the folders that you want to organize, and then send the documents through. The HP Digital Sender Flow can process 5,000 pages per day, meaning that even the most paper-cluttered office can go paperless quickly. And there are plenty of security features to make sure that your documents stay secure.

Why are you continuing to deal with the frustrations that come with relying on paper? Give your office a productivity boost by getting a digital sender. Digital senders are useful for any office, and anyone with basic tech knowledge can use it. You will not lose another important document again.

Four Ways to Use Your Printer for Mother’s Day

Mother’s Day is coming soon! Are you ready for it? While flowers and chocolates are nice gestures, it has been done so many times before. Do not just stick to the generic presents, especially when you have a printer like the ones offered from Caltronics that can print incredible photos and designs right from home. Adding the hand-made touch will certainly be appreciated, and you can include your children in the effort as well! Below are four great ways to use your printer to make this Mother’s Day the best one yet.

  1. Print home photos.

Thanks to social media, it is extremely common for great photos to stay exclusively online. However, there is a certain level of sentimentality connected with having physical copies of the pictures, as opposed to just seeing them on a screen. With some good card stock or photo paper and your printer, you can make physical copies right from home that can be hung up or put in a frame. You could even start a photo album that can be filled with your favorite memories as a family.

2. Make a unique card.

It’s easy to buy a card from the store. But with a good printer, it can be even easier to print a great card from home. Here are some templates to get you started. This is especially great if your handwriting is not the best; you can type out a sweet note inside the card instead!

3. Print out special presents and decorations that get the kids involved!

DLTK offers an awesome variety of printable activities and crafts for kids, like the classic Mother’s Day coupons, along with gift bags and tags, printable puzzles, and even mini books.

4. Explore the World of Pinterest.

There are great decorations from Pinterest in order to make the entire day festive. You could even print these out and put around your office to celebrate all of the mothers who you work with! Find a variety of different crafts for you or the kids to make, along with invitations for a Mother’s Day celebration, and even printable designs that can enhance the more standard gifts, like cards that go in a pot of flowers or decorations you can hang around the home.

With all these ideas, you’re sure to find the perfect gift for Mom with just your printer.