The old cliché ‘Time is Money’ is as valid today as whenever it was first coined, probably more so now in the fast-paced world we live and work in. Overall the years numerous business experts have tried to find solutions for waste: regarding time and resources. Small changes can often have the most significant impact. And, one way that many companies have identified as a significant wastage source is that of the creation, transmission, and storage of data.
Get it Written Down
Since the beginning of recorded history, humans have been recording data in some form of document and companies are no different to that extent. From the moment of incorporation, a business can create a significant paper trail. We often take this for granted, but the creation of memos, reports, invoices and staff notices can generate significant expense, which can get out-of-hand without careful management. The Paperless Project have collected detailed statistics which highlight the shocking facts about our paper consumption.
The fact is though, something as simple as recording minutes from meetings and sharing them electronically can save unnecessary printing expenses. Integrating simple solutions across the board can result in significant time and expense.
The Printer is Broken Again
At some point, we have all pressed print and found the much-needed document we need right now is not there because there is a problem with the printer. Maybe there is a paper-jam, someone forgot to put more paper in, there isn’t enough toner, or it could be any of myriad other problems. Whatever the cause, the result is always the same: frustration and lost time.
In the modern office space, many companies are moving to paperless systems to avoid the loss of time. Cloud-based systems make it easier to create, transmit, and store all documents without having to rely on that temperamental printer or copier.
What Do You Mean We Have No Paper?
Sometimes the hardware might not be the problem at all, but the result will remain the same: your staff will be unable to print their documents. This can often be due to there being insufficient paper or toner. The reason for these missing essentials may be that someone didn’t order a sufficient amount or there is a delay in the delivery of these items. However, the issue could be much closer to home and the direct result of wasteful behavior.
It has been estimated that the average employee uses about 10,000 pages of paper per year, which is quite a staggering amount when you take into account all the employees within a workplace. This consumption would be shocking enough on its own, but when you take into account that about 45% of a workplaces daily paper consumption ends up in the bin, you end up with a situation of unsustainable wastage, especially for smaller companies.
To save this unnecessary waste, businesses should implement policies regarding the printing of documents within the office, that can be easily implemented and monitored. For example, you can place limits of the type of documents which are printed, use cheaper paper, change the font and style of printing, or go paperless.
All of these options can create considerable cost and time savings. And for your employees, it can save a lot of stress and frustration, allowing them more time to focus on vital tasks.