The State of California Approves Data Capture, Workflow Software Solutions from Caltronics

PRESS RELEASE

The leader in business process and print management solutions awarded California Multiple Award Schedules (CMAS) contracts empowering the State to keep pace with digital automation requirements
SACRAMENTO, CA – October 2, 2017 – Caltronics Business Systems, an industry leader in data capture automation, document management systems and business process management, secured two key California Multiple Award Schedule (CMAS) contracts with the State of California, Department of General Services. These CMAS contracts enable state and local government agencies to work with Caltronics local, California based teams on data management systems, from initial consulting and engineering, through implementation, and ongoing customer support.
“For over 40 years, Caltronics has been providing leading edge technology and award-winning service in the print management and software solutions industries” said Mike Phipps, Caltronics Vice President of Sales. “These CMAS contracts, which include products and services provided by our partners, PSIGEN Software Inc., PaperCut, and Canon Scannners will allow government agencies to improve service delivery, which will ultimately benefit the citizens of California.”

Under their new CMAS contracts, Caltronics is now authorized to provide California government entities with automated end-to-end data capture, workflow and content management that will improve operating efficiencies and reduce agency operating costs. These multifunctional software solutions positively impact every segment of government agency service delivery.

About Caltronics

Since 1975, Caltronics has been providing commercial enterprise and government institutions with leading edge technology and award-winning service in the document management and software solutions industries. Their expertise in systems integration allows them to build custom applications designed to improve workflow and data management.
About PSIGEN Software (3-17-70-0762D)

Psigen Software, Inc is the innovative leader in document scanning and capture automation software. For over 20 years, PSIGEN has provided software to help organizations of all sizes convert content into managed digital assets. The solutions focus on cost reduction, compliance, flexibility, standardization and improved efficiency. The lasting result is a more productive end user, using fewer mouse clicks and keystrokes while accomplishing complex, and powerful content management and workflows. With
PSIGEN’s ability to publish data into practically any software, and it’s advanced document capture and data extraction toolset, PSIGEN can meet all the needs of any organization.
About PaperCut ( 3-17-36-0037B)

PaperCut is a world leader in print management solutions that are used by over 50,000 organizations in over 100 countries. Their solutions help reduce costs and the use of paper, which has a positive impact on the environment. Compatible with any brand or platform, PaperCut makes it easy to manage printing usage and behavior, while enhancing security functionality through authentication and assisting with
compliance requirements using Secure Print and Release (“FindMe” Printing)

About Canon Scanners (3-17-36-0037C)

The complete Canon scanner line offers high quality, leveraging years of excellence in
developing high precision optic technologies. Consisting of document, check, and photo
scanners, Canon Scanners enable businesses and personal usage to improve costs,
efficiencies, and sharing information easily

Contact Caltronics:
Matt Blevins
916-361-5314
blevinsm@caltronics.net

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office appropriate halloween

4 Office-Appropriate Group Costume Ideas for Halloween

Halloween is one of the few holidays throughout the year where you can shrug off the seriousness of life and have fun for a day. Despite falling on a weekday, you can still have fun this year by dressing up with your coworkers and turning it into a themed holiday. With a little planning, time, and a small investment, you and your fellow office workers can make the most of working on Halloween and turn it into something fun while also getting work done.

office appropriate halloween

Let’s take a look at four great ideas that you and your coworkers can use as the basis for your costumes.

  1. Disney, Disney, Disney!

Disney has tons of different characters to choose from, so there will be no lack of choices. The main idea would be to dress up as different characters from different Disney movies. If you are feeling more creative, your group can choose an ensemble from one specific Disney movie and dress up as characters from that movie.

 

  1. Pick a Decade

This one can be really fun if you are willing to put the time and planning into it. You can separate the office into groups who all have to dress up in iconic fashion from that specific decade. Another idea would be to do the same groups, but choose iconic movies or shows from that decade and dress up as the characters.

 

  1. Horror Characters

This follows the same pattern as the rest, but everyone dresses up as the same character. For example, everyone shows up to the office dressed as Freddy Krueger. You can even make a competition out of it and someone can win an award for the best rendition.

 

  1. Living Art

This one could be really interesting because it leaves a lot of room for getting creative. The idea would be to pick out different works of art and dressing up as the subjects of that art to make the pieces come alive. You can choose one piece if the group is small enough, or a bunch of different works of art.

Picking out a costume for your group is probably the hardest part of the whole process, but once all is said and done, you and your coworkers will have a lot of fun working together. You may actually be glad Halloween is on a weekday this year.

PaperCut’s Streamlined Process for Educators and Students

Working with PaperCut software from Caltronics helps cut down costs for printing supplies by integrating the printing system into one easy program that can be monitored for use. However, this is just one part of PaperCut that makes it convenient for the administrator to track usage. PaperCut also comes with a ton of features that make it user-friendly for the people who will use it for day-to-day assignments, such as teachers and students.

papercut software

How Does PaperCut Help Students and Teachers?

The following are just some ways that PaperCut can help students and teachers track their projects and paper usage.

  1. User-Specific Printing

One way that PaperCut helps with organization is through user tracking. For example, at your school, each student is sure to have an ID. PaperCut can be securely linked to their student ID to allow them to have their own queue where they can track how much they are printing and the projects they need to have printed. You can even set specific parameters for each user such as how much a student can print versus how much a teacher can print.

 

  1. Security

When printing on a global printer, such as one in the school library, a lot of mix-ups can happen where one student will get the documents and papers of another. The user-specific printing process is secure and safe, meaning that anything that is printed out will only be printed by the user who requested it.

 

  1. Device Integration

One of the most convenient things about PaperCut comes from its global device integration. That means a variety of printers can be used on one global queue. The user can send a printing project to the printer from any device, including mobile phones, tablets, and computers. Once the project is in the queue, the student can use their ID on any printer in the system to print out their project.

A User-Friendly Printing Management System

All of these qualities are just further conveniences added into PaperCut’s printing management system. Overall, PaperCut can help you sort out all your printing needs by streamlining the printing process for students, while also saving the school administration money on wasted resources.

How Caltronics and PaperCut Make Educators’ Lives Easier

Like any organization, schools have to operate on tight budgets. And you probably do not need to be told that school districts have their own unique challenges and quirks. This makes spending in public schools even more scrutinized and managed than almost anywhere else.

Caltronics Business Systems is aware of this fact and is dedicated to helping keep costs down in a variety of ways. One piece of software offered through their services is PaperCut. Below, you will see what PaperCut is and how it can help make your school better.

papercut software

What Is PaperCut?

PaperCut is a company with a suite of software products created to help any organization cut down on paper and become more knowledgeable about printer and copier use. They do this by giving administrators deeper access and control over printer usage. PaperCut constantly monitors printing from any device connected to the network anytime a copier is used. PaperCut also has software that can keep documents more secure.

How It Can Benefit Schools

Caltronics Business Systems can connect an entire school district or any individual school with the PaperCut software. This software will help ensure that printing is being utilized in an efficient manner. The quotas feature lets an administrator set how much printing can be done by a classroom (or other restrictions, like subject or group). It also prevents students from inappropriately taking advantage of printing by letting teachers approve any print job within the classroom.

Of course, the detailed reports that PaperCut offers ensures that your school will know exactly why and how printing is being used. Without this tracking information, there is no telling how much paper and ink is being wasted on unnecessary printing. Once the reports are acquired, you can work with Caltronics to get help understanding and analyzing the information.

Caltronics has been helping schools and countless other organizations with their business needs for decades. In addition to PaperCut, Caltronics offers a wide variety of other services that can help improve the productivity and connectedness of the school’s information technology. Just as importantly, they have a dedicated team of experts who are there when you need them as well. Give them a call if you are interested in learning more about PaperCut or any other business solution.

Fall Printables for Home and Office

Fall is a prime time for decorating an office or home with festive ornaments for the season. After the long summer, a celebratory spirit often fills the air during the autumn months. And the numerous holidays do not hurt this atmosphere.

Getting in the fall spirit should not be a costly endeavor. With a great printer, you can take care of all your fall decorating from within the home or office. There are dozens of great sites (and an unlimited supply of Pinterest links) with various fall printables that can make any home or office look ready for fall. Below are a few examples.

We’ve also sprinkled in some fall printables we’ve created, just for you!

  1. One of the more eclectic groups of free fall printables can be found at this website. They have everything from quotes to cute designs and paintings. Some are directly fall related, with plenty of pumpkins, and others just feature the right colors (oranges, browns, and yellows).
  2. Try out this Caltronic’s creation, featuring Oscar Wilde’s famous fall quote: fall printable
  3. You can find a number of printable quotes and expressions related to fall here. One of the more popular is this quote from Humbert Wolfe that romanticizes the fall months: “Listen! The wind is rising, and the air is wild with leaves, we have had our summer evenings, now for October eves!”
  4. This Little House of Four list of twenty fall printables will add an air of class and artistry to a home or office. By printing these and framing them, you will gain a great look for just about any décor. A high-quality printer will be able to really get the detail on the great printables available here.
  5. Keep it simple with this Caltronic’s creation: Caltronics Fall Graphic Qoutes_1A
  6. For those looking for a home project that can involve kids, Town and Country Living has free printable leaves that are meant to be placed on wreaths but can be used for decoration anywhere around the house. Kids can help cut these out and decorate them.
  7. Get your Pumpkin Spice onCaltronics Fall Graphic Qoutes_3A
  8. At The 36th Avenue, they have collected twelve printables for Thanksgiving and fall that give a vintage feel. They include pictures, along with smaller cutouts that can be used for gift bags, cards, mason jar tops, and much more.
  9. Enjoy a new beginningCaltronics Fall Graphic Qoutes_2A

Get Your Marketing Materials Out Quicker with Caltronics and HP

Attracting attention through print media is still an incredibly important part of a marketing strategy for a new business or product. Today, much of the focus is on digital advertising because of how many people use the internet, and how cheap it can be. But when printed marketing materials are properly placed and well made, they can have just as much if not more of an impact reaching a desired demographic.

Your Own Wide Format Printer

Relying on an outside company to print materials can cost more than it’s worth. By having your own wide format printer, you will be able to control every detail and get immediate feedback if something did not print correctly. There is nothing worse than wasting money on hundreds of pamphlets or a giant poster that has a minor text or spacing error. Keeping things in house makes it easier.Z5600_IMAGE_GALLERY_MAIN_1_616x472_tcm245_2389578_tcm245_2388946_tcm245-2389578

Not all wide format printers are made the same, and some work better for different settings than others. When you are looking for a great wide format printer for marketing purposes, you should look for how powerful it is. The HP DesignJet Z5600PS is one of the newest options from HP that Caltronics offers to help you upgrade your office’s productivity.

The DesignJet Z5600PS

The DesignJet Z5600PS is specially made for flexibility and efficiency that will help anyone producing marketing materials for themselves or for clients. The 44” plotter is large enough to fit almost any type of media, and with a 2400 x 1200 dpi print resolution, the results will look fine-tuned every time.

Improving the workflow of printing is an integral step for an office to run smoothly. And the smoother the printer runs, the quicker jobs will get done. The DesignJet Z5600PS features a large hard drive and file processing, so it can manage multiple demanding jobs at a time.

Standard printers seriously limit the options an office has when it comes to printing marketing materials that would otherwise require a third-party print service. Caltronics Business Systems can help you upgrade your print environment to work at maximum efficiency. With their expertise and fleet of printers from HP, your office will successfully get out larger, more appealing printed advertising.

 

Caltronics Can Help Find the Wide-Format Printer You Need

If you are in the market for a wide-format printer for your office or workspace, then you already know that there is quite an array of options. And with all of the specifications, like ink capacities, sheet sizes, and resolutions, it can be overwhelming.

Caltronics Business Systems has been connecting people with the perfect IT products and solutions for decades, and can help you do the same. They treat every client as an individual and really work hard to understand the needs of the workspace and provide the best options for them.

wide-format printer

The HP Designjet T2530

For those looking for a wide-format printer that can be both efficient and provide professional quality, Caltronics offers the HP Designjet T2530. This Designjet, one of the newer models, prints in 2400×1200 dpi, ensuring extremely detailed renderings for any professional office. This detail can take a lot of ink, which is why the printer also comes with high-yield ink cartridges to ensure that you will not be wasting time trying to reload the ink after every big print job.

The T2530 brings together the quality that you trust from HP with many new features that allow for ease of use. Not everyone in your office is going to be a professional with technology, and getting a printer that is too complicated can slow everyone down.

Ease of Use

The Designjet’s control panel is made to be easy to use, from the basics of printing, copying, and scanning, to the use of internal and external storage and security features. The printing itself is easy as well, as the T2530 has simple front loading that will automatically align and identify the media to be used for a print job.

If your office is in need of a wide-format printer to create maps, line drawings, or large prints for presentations, the HP Designjet T2530 is a great choice. Give Caltronics a call to learn even more about this printer and the rest of the product line that they offer in order to ensure that you get the right one for your needs, and the best service in the industry as well.