Monthly Archives: June 2015

How to Remove a Paper Jam on Your Konica Minolta Bizhub

Just reading the word “paper jam” might make you shudder if you’ve worked in an office for any amount of time. If your office is equipped with a Konica Minolta Bizhub, you already know how reliable it is. But misfires do happen. Luckily, your Bizhub makes it as simple as possible to identify paper jams and get back to the job. All you have to do is follow these five easy steps.

How to Remove a Paper Jam

  1. 1. Determine where the paper jam occurred. The display should indicate this information for you. There are three main areas where papers misfire: the document feeder, the paper drawers, and the side compartment. A misfire in the document feeder could mean that papers weren’t properly aligned before you tried to make a copy, while an issue in the paper drawers might have been caused by paper in the trays not being inserted correctly. However, the most common place to find jammed paper is the side compartment where the actual imaging happens.
  2. Press “start guidance” on the control panel. This can also show you visual step-by-step instructions when you experience a paper jam. The display will zoom in on the part where the Bizhub senses the paper jam and show exactly what to open.
  3. Now it’s time to open up the Bizhub. Depending on where the paper jam is located (as indicated by your control panel), follow one of these three steps:
    1. Press in the gray button on the right side of your printer to open up the compartment. Usually the paper will be visible immediately. Remove any paper you see.
    2. Simply lift the document feeder and remove the paper if it was a jammed copy.
    3. Open the paper drawers and make sure there is no paper caught in the feeder.
  4. If the control panel indicates that your jam is in the side compartment but you don’t see the paper immediately, look for the green buttons around the inside of your Konica Minolta Bizhub. They give you access to other parts, including the fusing and auto duplex units. You should find the paper jam there.
  5. Once the paper is removed, close everything and check the display screen. It should start right back up with the job it was doing before the misfire! If it says that there is still a paper misfire, double-check the components listed above and repeat the steps if necessary.

While paper jams are inevitable when dealing with printers, the Konica Minolta Bizhub used frequently by Caltronics allows you to quickly and easily correct the issue and proceed with your printing project.

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All About Document Management

Document management is more than just owning a proper filing cabinet. It depends upon how well things are organized, whether or not they’re readily available, and how well office technology is working. When it comes to office and business solutions, Caltronics Business Systems is the company that can handle all the major problems and more. Since 1975, this company has been the leader in office equipment as well as the business solutions industry. Proper document management is vital to creating a business that runs smoothly, and Caltronics can help streamline document management with their different services.

How to Know You’ve Got A Problem

Filing cabinets, folders, boxes and more are common attempts at organizing large amounts of paper, however, many find that these solutions don’t always hold up. In a business, document management is essential because of all the important information passed through papers between employees and clients. If a business is experiencing filing cabinets crammed with papers, bulging folders, and mountains of labeled boxes filled with papers, they may have a problem. What’s more, if documents are continually being lost, thrown away or otherwise ruined, it could be time to look for a more streamlined solution.

How Caltronics Can Help

As a leading company in office equipment and business tech, Caltronics has a variety of software and technology solutions that will do away with document management problems. They offer document management software, printing and scanning solutions, and are an authorized dealer of state-of-the-art copiers, printers, scanners, and digital print solutions from some leading brand names such as Konica Minolta, HP, Sharp, and more. Customers can shop for high speed digital copiers and printers, color copiers and printers, and other software solutions designed to streamline an office into its best working shape.

Get In Touch Today

This family owned and operated business serves the state of California and owns 10 offices in the Western United States so they can serve their clients both locally and beyond. Don’t let documents get out of hand. Instead, call Caltronics or visit their website at www.caltronics.net to learn even more about how this company can help.

7 Office Hacks to make Your Day Easier

Working in an office can become monotonous and unproductive if you’re not careful. Whether you work in an office with plenty of collaboration or one where you focus on solitary tasks, there are ways for you to make your work day easier. Not only will the day be easier on you, but your productivity will increase as well, making everyone happier. Below are the top seven tips to make this happen.

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  1. Utilize your fellow coworkers. Perhaps one coworker has experience with fixing paper jams. Another might be good at recovering lost files. Another could be the network whiz who can keep you from calling IT. Knowing these strengths will make every work day easier and increase collaboration and camaraderie in the office.
  2. Have surplus resources easily available. By ensuring that you have a printer that alerts you to low toner levels before you run out, you can prevent projects from getting off-track with delays.
  3. Use organization tools. A cluttered desk creates a cluttered mind. Invest in some simple filing folders, supply organizers, and anything else that can keep everything organized and streamlined.
  4. Invest in white boards. White boards are great for organizing ideas and getting tasks done both on an individual and collaborative level. Investing in some of these will make work tasks a lot more manageable.
  5. Master the thermostat. The thermostat can be a secret office-production killer. Research suggests that the best temperature for productivity is the low-70s. Any higher than 74 and you will feel uncomfortably warm, and any lower than 71 and you might be lulled into sleep.
  6. Improve your chair posture. You should be as comfortable as possible in the place where you’ll be spending most of your work day. If you can’t get your company to invest in new chairs, try finding your own fixes like back pillows. Any improvement in posture can help make your day more comfortable and improve your work.
  7. Have snacks and water. If your basic hunger and thirst needs aren’t met, you aren’t going to work your best. Keep a bowl of almonds or peanut M&Ms (either for the office or your own personal stash) and make sure the office is stocked with cold water. Your mind will thank you.

4 Printer Problems a Bizhub Can Solve

 

 

4 Printer ProblemsIf you work in an office or own a business with old or shoddy printers, chances are you could very easily rattle off a big list of printer problems you experience often. Konica Minolta’s BizHub series of printers is leading the industry in ways to solve the many printing issues that can plague an office environment. These printers will stop the productivity delays and wasted money that other printers cause. Below are four problems that switching to BizHub can immediately solve for your office.

  1. Losing money on outdated technology. An inefficient printer can cause many issues that lead to your business losing money. Printers are essential to your office regardless of the type of business, so why stick with an old printer that breaks down when you try to print 10 pages? BizHub printers, outfitted with high-tech improvements on the inside and out, will remove the frustration caused by old printers.
  2. Excessive worrying about printing. If you have an ordinary printer, you probably have experienced issues when trying to do large print jobs, such as paper misfiring, constantly needing to refill the paper tray, or overheating. BizHub printers are equipped with the best technology to ensure that any-sized print job is completed quickly and without error. Even some of the most compact of the BizHub line has a maximum paper capacity of 850 sheets, letting employees be more productive without worrying whether their print job is going to stop half-way through.
  3. High impact on the environment. BizHub printers come out of the box with solutions to ensure that your office is green-friendly through better and more efficient equipment and printing. Many printers are even made with recycled materials. Less energy and resource consumption not only helps the environment, but it also helps you save money.
  4. Lack of cohesion with technology. With BizHub, you can eliminate onerous tasks and difficulties with communication by using BizHub Connector. With BizHub Connector, you can take advantage of Microsoft SharePoint, Google, or Evernote for a more efficient and safe environment to keep documents. This service allows you to scan directly to cloud services on users’ computers, print from your cloud service, and utilize security options to keep all of your documents safe.

 

Top 8 Reasons you Should Switch to Konica Minolta

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Konica Minolta offers a wide variety of business solutions for just about anything that involves document printing, scanning, sending, etc. At Caltronics Business Systems, we are certified operators of Konica Minolta products because they ensure your business will have the best efficiency out there. Below are eight reasons why.

  1. Solutions for every industry. Konica Minolta doesn’t do one-size fits all solutions; they offer specialized services for a variety of businesses, including those in the education, legal, government, and healthcare sectors.
  2. Top-tier products. Not only does Konica Minolta have a range of products, but they are also some of the best and most advanced in the industry.
  3. Full-services office systems. With Konica Minolta’s Office Systems, you are ensured to have the most efficient workflow. Including plenty of options to personalize to your business, you can get the right printer, scanner, and copier setup for your workplace.
  4. Desktop printers and scanners for offices of any size. If you are looking for small-scale or economical print solutions, Konica Minolta has you covered as well. The selection at Konica Minolta lets you print what you need while reducing waste and unnecessary cost.
  5. Wide format printing for advertising and other uses. Need to make large sized prints or scans? Konica Minolta has LED and Inkjet printers available for you, along with other wide format solutions. This will help you save time and resources printing large-format documents outside of the office.
  6. Free bizhub MarketPlace apps for your MFP control panel. With bizhub apps, you can increase your office’s productivity and usability even more. There are plenty of useful free apps including Announcements, Connector for Evernote and Finance, and apps to help decrease your environmental impact.
  7. Plenty more bizhub MarketPlace apps that can improve your security and productivity. With the simple-to-use MarketPlace, connect to OnBase, see your security status on the control panel with bizhub SECURE Notifier, get Kno2fax if you’re in the healthcare industry, and much more.
  8. Efficient and caring customer service. Last, but certainly not least, Konica Minolta customers can be assured that they will get great customer service from day one onward. They offer six unique customer care centers that can give specialized expert service regarding issues you may have, and Konica Minolta also offers online self-help support.

We can help your business seamlessly transition to Konica Minolta products. Give us a call today for more details.

800-775-9545