Businesses should always be looking for ways to be more efficient and less wasteful. And when you save money in the process, it makes it even better. With OpenText RightFax, you can ditch the fax machine while improving your office’s workflow and document management. Below are three reasons why.
Traditional fax machines can cause information security problems. Because business departments are often sharing the same machine, sensitive information is prone to being seen by unwanted eyes. If a document is left on the machine or forgotten in the tray, it is out there for the next person to see, whoever that may be. With RightFax, your faxes will come in digitally, making it much more difficult to lose track of them. It also helps ensure the security of important documents that are faxed over, with no opportunity for secure information to get lost or filed improperly.
Creates a Greener Office
Having a greener business is looked favorably upon by both employees and consumers. Making the change to OpenText RightFax is a way to go green without it being a burden. By going paperless with your faxes, you’ll be able to greatly reduce your office’s impact on the environment. By getting rid of the fax machine, you will print much less (and not have to deal with throwing away all the junk faxes you receive), and will use less electricity. Going green is important for the environment, and going with OpenText RightFax is a great way to do it.
Every office tries to reduce expenditures wherever possible. Making the switch from regular faxing to a paperless solution like RightFax saves you money in more ways than you might think. Obviously you will be using less paper, but no fax machine also means one less phone line needed. You also won’t have to worry about costs of maintaining the fax machine itself, from the toner to the occasional breakdowns (especially for those who still use an old fax machine).
If you think OpenText RightFax is a good solution for your office, Caltronics Business Systems can help you get the network fax system installed how you need it.