If your office is still dealing with the daily frustration of inefficient document management, with paper filing, giant boxes of important documents from years past, and missing documents when you need them most, you certainly aren’t alone. But that doesn’t mean that your organization needs to continue to be this way. A disorganized office can lead to lost or misplaced documents, which can lead to frustration or even more serious concerns down the line. By moving to a digital workflow, you can make your office a much more productive place.
Stay More Organized
There’s nothing worse for an office’s productivity than lack of organization. And no matter how strong your paper filing methods are, it will always have similar downsides. Physical space is not limitless, and the older your company gets, the more files you’ll be printing and filing away. Boxes end up piling on boxes to the point where it can be difficult to find something from a year or two back. Digital organization allows your organization to search through documents, finding exactly what you need in seconds instead of minutes or hours. You’ll also be able to access the documents from anywhere you have an internet connection, instead of needing to be in the office.
Security of important documents, especially when they are financial or include confidential information, is a top priority for any organization or office. And the more secure your documents are, the more productive your organization can be. But with all of the human error that can easily occur with paper filing, and the ease of anyone just going to a filing cabinet and grabbing files they shouldn’t have, printing out all of your important documents isn’t secure. With online document workflow, you can ensure that your documents are secure from being lost or stolen in various ways. One of the most useful is password encrypting, something that can never be replicated in the physical environment. You can ensure that certain files can only be accessed by the people who should have access to them.
Document workflow shouldn’t be a hassle. Caltronics Business Systems’ Solutions Team can help your organization move into the digital age when it comes to your document workflow, ensuring that you have the necessary security and best organizing methods available, all while reducing printing and paper waste.