There are a number of scanning solutions that can help you get the most out of your electronic document management system (EDMS) in order to improve your office’s efficiency and productivity. Below will be an explanation of what document management is, followed by a discussion of different scanners Caltronics Business Systems offers for you to improve your document management.
At its most basic, document management is exactly that—how you manage your office’s documents. Until recently, the only possible document management systems were of the paper filing variety, but this is not the most secure or efficient way to manage your documents. Paper files can get lost or stolen fairly easily, and they can be a hassle to store, especially when your office space is relatively compact and you don’t want to spend money on extra storage space.
Today, document management systems are how your office organizes documents in a virtual environment. This isn’t an easy task, especially for organizations that have been using paper filing for a long time. But it is certainly worth it to change, as it can help you always able to find the documents you need, save you space, and password protect your documents so you know exactly who has access to them. Having a scanner with the best technology can help make the transition to a fully digital document management system much easier.
Scanning Solutions from Caltronics
Caltronics offers top of the line products from HP and Konica Minolta, and the good service to go with it in order to help you ensure that you’re getting the products you need. You can get normal scanners made for everyday use, and more specialized ones like book, photo, and microfilm scanners. The right scanners can also read the documents you scan, organizing and “reading” all of the words on the document, thus making it searchable. With these benefits, everything will be found much more quickly than if you just kept the paper files alone in boxes around the office.
If you want to ditch paper filing and move to virtual document management, but you need some help making the transition, Caltronics Business Systems can help. Go to caltronics.net today to learn more about their scanning solutions and products.