Upgrading your office away from the practices of old and towards newer, 21st century technology can be a daunting task. For example, many offices have been using established ways of documenting paperwork for years and years without even giving a second thought as to whether or not a better way exists.
There’s no question that having the best printing, copying, and scanning technology is essential for an office to be as productive and efficient as possible. But did you know that digital technology can make your office’s important documents and files safer as well? When you partner with Caltronics Business Systems for document management, there are no drawbacks to upgrading your office, only benefits.
Safety of Office Documents
How safe are your important documents right now? For most offices, they are not very safe at all. Old files are kept for far too long in an easily accessible closet that does not have any security measures whatsoever, except possibly a key lock at most. And still others place them in storage somewhere, which makes them difficult to access if you were to ever need to look back on some information. Thankfully, with document management, scanning, and capture by Caltronics, you will no longer need to worry about the possibility of someone going through your old confidential files.
Caltronics helps you every step of the way, capturing all of the important documents that you need, organizing them in a cloud database, and giving you options for protection. You will be able to password protect your organization’s documents, as well as encrypt them and restrict users who can access certain files. All of these safety measures help convert paper files into heavily protected online files.
How can we go paperless?
When you use the award winning document management services from Caltronics, you will also be getting a lot of storage space back, which everyone can use more of. If you think that your office is wasting too much time and space with paper documentation, contact Caltronics to find out how you can start working on decluttering the office and increasing productivity by going paperless.