Monthly Archives: December 2016

Are you struggling to keep up with your company’s document workflow? Call Caltronics!

Document workflow should be a key term for anyone who works within the office. How well documents move around the office is integral to how efficiently an office operates. Without proper workflow solutions, documents can be lost, destroyed, or never reach their intended recipient. Caltronics Business Systems has just the solutions for you in order to stop these issues before they ever occur.

There is no doubt that properly managing document workflow is essential, especially when it comes to money. From receipts to payments and invoices, misplacing these documents can cause countless obvious issues. When your customer loyalty is of the utmost importance, losing an invoice or correspondence could harm business. This is why making sure that all documents are easily accounted for and managed is so essential.

Document management scanning is one way that Caltronics can help you feel more secure with your documents. Relying on paper is inefficient and simply does not make sense in today’s world. Nearly everything your business does is most likely online already, such as customer transactions and email correspondences. So why waste paper and money printing everything out when it could be easily and reliably stored?

And not only is digital storing more convenient, but it is also much more secure than filing with paper. You can password-encrypt confidential documents, and only people who are given access can view the documents. This type of ease-of-access for some—but no access for others—is impossible to gain when papers are physically taking up space in an office or somewhere away from the office that is difficult to reach. The space that the documents takes up is also much more cumbersome and costlier than cloud storage as well. You could probably even fit in an extra office space if you were to get rid of all of the old documents that are being stored.

From document management scanning to production print to purchasing your next multifunction printer, Caltronics Business Systems has the solutions and expertise to help your office work at its highest potential every day.


Fun Printables for the Company Holiday Party

It’s that time of the year. Things seem to be winding down as people prepare for holiday vacations. But if your office is like most, chances are there is a company holiday party being planned for just before people begin to leave for their breaks.


Decorations Made Easy with an MFP

Holiday parties can be expensive, but there is a simple solution already in your office to help you save on many expenses that you probably take for granted. This solution is your own multi-function printer. If your company has a powerful MFP like a Konica Minolta BizHub, then you already know how much it is capable of. But you can use it for so much more than just professional work, and making fun printables for a holiday party is a perfect example.

There are so many decorations for an office holiday party that you can make straight from the office printer. Stop wasting money by paying some other company too much money to simply print out a design of yours. Konica Minolta MFPs are fast and reliable enough to be trusted with even the most challenging print jobs. HGTV offers a myriad of printables that can give your holiday party a personalized, professional touch without the cost. Whether you want to print out signs, foldable gift boxes, reindeer pictures, or anything else, it’s as easy as hitting the print button.

Personalized Cards

Create personalized cards for the entire staff quickly and easily with variable data printing. You can include nice and simple quotes and messages like these, and also personalize them with names and even pictures and special messages. Everyone appreciates a nice holiday card, and by making it personalized, it will feel even better to receive.

Creating Fun Memories from Scratch

Print out fun masks and signs for a photo booth. This will make for a fun and memorable experience with prints of pictures to last. You can find plenty of photo booth prop ideas for easy editing and printing here, like crowns, mustaches, and glasses. And if you have some time and creativity, you can even create your own! Take faces of celebrities, or funny word bubbles, and print them out on card stock to make hilarious and sturdy props for your party’s photo booth.

With your multi-function printer, decorations for the holiday party can be a breeze.