Monthly Archives: February 2017

How to Create Unique, Professional Documents Without the Hassle

Printing is a necessary but oftentimes cumbersome process for countless offices. On the surface, it should be simple enough. However, if you expect any sort of creative license when it comes to how the printer is used, for instance different colored inserts, various sizes of paper, bindings, etc., it can start getting really difficult. Some printers simply can’t handle the incredible demand of modern day offices. And even when you have a great MFP (multifunction printer) like those offered from Konica Minolta, you may still not be capable of running them properly yourself. This is where production print workflow from Caltronics comes in.


A Better Way to Print

Caltronics Business Systems has decades of experience helping simplify and modernize office technology. With production print workflow, you will get this expert experience and customer service on your side to help ease the printing demands that your office taxes the print environment with. Production print workflow describes the way that all of the printers, copiers, and scanners interact, along with the various computers that send information to be printed. Caltronics can help get your print environment to a point where it can handle the heavy workload that your office demands.

Just because you want to use your multi-function printer to its fullest capacity should not mean that you need to lose productivity and efficiency. Caltronics can help ensure that this does not happen, and will get you the right technology and software in order to give you a leg up on other businesses. You will also get help monitoring usage so that you can better understand what exactly your print needs are and how you, with the help of Caltronics, can better ensure that these needs are being met, whether through improved training of users in your office or getting better technology that is needed. Regardless of your office needs and no matter how complex your print jobs are, Caltronics Business Systems can improve your print workflow and make your office more productive. Contact them today to learn more about production print workflow and how it can benefit your business.


Printable Valentines and Valentine’s Decorations for Your Office

Who didn’t enjoy celebrating Valentine’s Day as a kid, when the classroom would be decorated and everyone would excitedly exchange cards and candy? Why should this type of Valentine’s Day fun be restricted to the classroom? It doesn’t have to be! As adults, we tend to see Valentine’s Day as a holiday solely restricted to lovers, but this is a waste of a great excuse to bring some smiles and fun to the office during the doldrums of February.


There are plenty of ways to decorate and celebrate this fun holiday with everyone in the office. With a great multi-function printer from Caltronics, you can print a wide variety of great Valentine’s Day decorations to hang around the office, as well as Valentines to give to your coworkers, right from your desk! And you get bonus points for attaching candy to the cards that you make or just putting some on their desks (just avoid those bland candy hearts). Below are some examples of decoration ideas and cards to get you started.

  1. DIY Network offers a variety of free, printable Valentine’s Day banners that you can hang up around the office to make it look very festive for the holiday.
  2. If you are looking for some funny, sarcastic, business-related Valentine’s Day cards to give your coworkers, try these examples here.
  3. The Huffington Post has a great collection of heart-centric Valentine’s Day decorations that come in a wide variety of colors and designs, including superhero hearts and printables that can even be poster-sized.
  4. Here is another great bunch of humorous Valentine’s Day cards for your coworkers. If you have a coworker who dresses a little too casually at times, this one might be perfect for him.
  5. You can also use a good MFP to create labels and other crafts in order to make unique gifts, like a mason jar filled with candy.

By using variable data printing, a service offered from Caltronics Business Systems, you have an even wider array of ways to personalize Valentine’s Day cards and make the Valentine’s Day decorations truly unique to your office.

8 Inspirational Quotes to Hang Up in the Office

There is nothing worse than an office with blank, sterile white walls. One of the best ways to give the office a little more life is to hang up inspirational quotes. Below are eight examples of popular quotes that can inspire your office. We’ve even made some of the quotes into some beautiful print-worthy images for you.

  1. “Be better than you were yesterday”1.jpg

Everyone could use this inspiration reminder. Instead of focusing on what wasn’t done yesterday and dwelling on it, it is much more productive and beneficial to focus on how to make it better today.

  1. “To improve is to change; to be perfect is to change often” – Winston Churchill

Innovation is the key to progress and success in any field. It’s a good message in an office to continue to think outside of the box and not just stick with what always works.

  1. “Think Big”

This one is short and sweet, but it is an important reminder to not get comfortable with your way of thinking. There are always better ways to get things done.

  1. “Whether you think you can, or you think you can’t, you’re right”2

This quote is an important reminder that your beliefs can really affect your actions. If you believe you can do something and tell yourself that, you can truly succeed.

  1. “TEAM: Together Everyone Achieves More”

An office is only as productive as it is collaborative. Emphasizing teamwork is essential.

  1. “Before you talk, listen. Before you react, think. Before you criticize, wait. Before you quit, try.”3

It can be so easy to react without thinking, get defensive when your views are challenged, or just want to stop when frustration happens. But this quote inspires you to take that moment to actually consider what you are going to say or do first. This moment can totally change your action, and will make for much healthier discussion and more a more productive environment.

  1. “The only place where success comes before work is in the dictionary”4-2

A clever, simple quote again emphasizing how success is possible, but it always takes work first.

  1. “Yes, you can”

Another short, simple quote that says so much. Belief in yourself and your coworkers is what makes an office successful.