How Much Did Printing and Faxing Cost You This Year?

The cost of printing documents can be quite a big expense, which only increases as a business grows. For starters, there is the need to buy sufficient hardware to outfit your offices, such as printers and faxes.

Then there is the cost of the paper, which is expensive in itself, but this cost can rise drastically as a result of waste. And, once all these documents have been printed, you need to take into account storage and disposal. Again, this incurs more costs that need to be factored into the business expenses.

Old Solutions

To minimize the cost and waste, many businesses opt to use cheaper paper, put limitations on print jobs, and use a smaller number of machines. This can have a positive impact, but can also lead to other problems such as disgruntled staff and poor quality printing.

For small businesses, every savings is welcomed, and the business owners should always be looking for ways to be more efficient. But it isn’t just small businesses that need to think about paper efficiency, as large corporations can end up with significant paper usage if it isn’t properly managed.

Modern Solutions

When a business finds their attempts to reduce printing costs are not working, it requires a more modern approach that integrates digital storage and transfer of documents. It saves a significant amount of space and gets documents where they need to be much more quickly.

At Caltronics, we have been at the forefront of this approach for many years and offer a wide range of solutions that lead to considerable cost savings.

For example, utilizing a combination of the latest hardware and software will lead to greater efficiency across the business, with the possibility of digitizing most documents. Things like newsletters and memos can all be managed through a document manager and ultimately don’t need printing.

These systems can also be used to eliminate the panic associated with lost documents, as they enable any document to be safely stored and archived, allowing instant access whenever the documents are required. One objection to digital storage is that many people would prefer vital documents to be behind a locked door. But that is exactly what happens if your business invests in a modern document management system.

Tailored to your business needs

The example above is just one of the many options available for businesses of all sizes, and each solution is tailored to each company. Regardless of whether a business requires a substantial level of printed media for conferences or uses a ton of printing for internal communications, it is possible to digitize and streamline all workflows leading to significant time and money savings.

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How to Create Last Minute Holiday Cards

With the start of December and Christmas right around the corner, it’s time you send out your “Season’s Greetings” to all your customers. Nothing shows customers you care more than a holiday card during that special time of year. Most businesses rely on external vendors to do the printing of holiday cards. However, with a little help from Caltronics, your business can design and print cards in-house, not only saving you money but also a lot of time.

Let Caltronics’ Production Print Workflow (PPW) Do Your Work

Printing a couple of hundred holiday cards may seem like a huge task, especially when you have desktop printers to work with. Well, let Caltronics help you out with that. After a brief session, Caltronics assesses your printing needs and provides both hardware and software accordingly to make printing a swift process. So bulk printing becomes a lot easier with the push of just a few simple buttons. The benefits of PPW are as follows:

• Easy printing method
• Installation of Konica Minolta office devices with exceptional photo printing abilities
• Perfect for holiday cards
• Saves time with faster printing
• Bulk printing capabilities
• Easy to use hardware and software so anyone in the office can use it
• Proper training to use both hardware and software

Make Bulk Printing Easy with Variable Data Printing

It doesn’t just stop there. Caltronics ensures that you have the capability to make each card personal to your customer with variable data printing. With variable data printing, all you have to do is feed the design of the holiday card in with the information of each client. You can tell the system which information needs to change, for example, name and address, on each card. You supply the system with a database of all your client information and the system ensures that each card is customized with the variable information that you have supplied with the database. Saving you a lot of time and effort.

You can install the system today and use it not only for holiday cards, but all your printing needs. So it is a worthy investment that will make your print workflow a lot smoother and quicker. Making this an investment not just for this holiday season, but years to come.

Flu Season in the Office! How to Avoid Getting Sick

When Old Man Winter starts coming around the corner, everyone has the cold on their minds. The cold brings in the chills, and the chills bring in the risk of catching a cold. Getting a cold is often a nuisance, but normally doesn’t merit staying away from the office. The flu, however, can be a bigger problem that will keep you out of the workplace for up to a week or more.

In order to keep yourself from being annoyed by a cold or kept at home by the flu, you should take some precautions to make sure you stay healthy. The following are a few tips to keep in mind this season.

1. Get Your Flu Shots

The problem behind the flu shot is that it’s essentially a guess that is made by the country’s top doctors every year as to which strain might be the most formidable. Even when you get the shot there is a chance that you will catch the flu anyway. In any case, it’s better to be safe than sorry, and getting the flu shot is your first defense against getting seriously sick.

 

2. Eat Healthy

A lot of people talk about taking vitamin C to keep from getting sick during the winter. While the jury is still out on whether or not this is true scientifically, there is still some merit in this belief. Eating healthy can make your body much more capable of defending itself against viruses.

 

3. Practice Good Hygiene

The ability to stay healthy during flu season in the office often comes down to something as simple as practicing good hygiene. Wash your hands often, and especially after touching surfaces in common areas such as the break room or restroom. If others in the office are transmitting flu germs, they’ll often leave them in these areas.

 

These three tips are just a few ways to keep from getting sick during the holiday season. Working in an office doesn’t have to be hazardous to your health. A few common sense precautions can go a long way this flu season.