The cost of printing documents can be quite a big expense, which only increases as a business grows. For starters, there is the need to buy sufficient hardware to outfit your offices, such as printers and faxes.
Then there is the cost of the paper, which is expensive in itself, but this cost can rise drastically as a result of waste. And, once all these documents have been printed, you need to take into account storage and disposal. Again, this incurs more costs that need to be factored into the business expenses.
To minimize the cost and waste, many businesses opt to use cheaper paper, put limitations on print jobs, and use a smaller number of machines. This can have a positive impact, but can also lead to other problems such as disgruntled staff and poor quality printing.
For small businesses, every savings is welcomed, and the business owners should always be looking for ways to be more efficient. But it isn’t just small businesses that need to think about paper efficiency, as large corporations can end up with significant paper usage if it isn’t properly managed.
When a business finds their attempts to reduce printing costs are not working, it requires a more modern approach that integrates digital storage and transfer of documents. It saves a significant amount of space and gets documents where they need to be much more quickly.
At Caltronics, we have been at the forefront of this approach for many years and offer a wide range of solutions that lead to considerable cost savings.
For example, utilizing a combination of the latest hardware and software will lead to greater efficiency across the business, with the possibility of digitizing most documents. Things like newsletters and memos can all be managed through a document manager and ultimately don’t need printing.
These systems can also be used to eliminate the panic associated with lost documents, as they enable any document to be safely stored and archived, allowing instant access whenever the documents are required. One objection to digital storage is that many people would prefer vital documents to be behind a locked door. But that is exactly what happens if your business invests in a modern document management system.
Tailored to your business needs
The example above is just one of the many options available for businesses of all sizes, and each solution is tailored to each company. Regardless of whether a business requires a substantial level of printed media for conferences or uses a ton of printing for internal communications, it is possible to digitize and streamline all workflows leading to significant time and money savings.