Monthly Archives: April 2018

Spring Cleaning Around the Office

A cluttered office with employees sitting on top of each other and tripping over last year’s paperwork is never going to make them happy.

One way to keep your employees happy is to create a clean, clutter-free, modern workspace where your employees will be able to collaborate easily and find any information they need when they need it.

clean office

Introduce a Clean Desk Policy

There has been a lot written about the integration of Clean Desk Policies (CDP) in companies throughout the world. For starters, a clutter-free desk looks good, and it is much easier to organize yourself. Clutter can have an adverse effect on some people and cause them to be distracted.

Having useful storage solutions near the desks or having a cloud-based document system can remove the need for documents to be everywhere.

New Year, New Office

A fun way to get the office clean is to arrange a team-building day, which brings the team together but also raises awareness of poor habits and hygiene. You can make the company spring cleaning an annual event and create a sense of competition.

This activity can create cooperation and a sense of pride in their office. By making this part of the company culture, your office will hopefully become a much cleaner and organized space all year round.

Clean Office = Fewer Sick Days

Let’s face it, offices are perfect breeding grounds for germs and bacteria, and the cold and the flu can easily spread around the office. In a 2017 survey of employees, Statista found that around 50% of all employees take off up to five days a year.

The cold, the flu, and tummy bugs can be easily spread around the office by using shared workstations, telephones, and by touching door handles and plates. The CDC recommends that employers should have flu-prevention and hand-washing policies in place to minimize the spread of germs.

A spring clean can help eliminate some of these nasty bugs and remove dust which can irritate people’s allergies.

Put a Strategy in Place

In two separate reports, IDC highlighted the enormous amount of time employees wasted searching for vital information. On average, employees spent between 2.5 and 4.5 hours a day, which is a massive waste of resources.

One of the main reasons for this was a lack of a coherent strategy for the correct storage of documents. This has improved with a move towards digital storage, but you still need to have a policy in place so that the documents are easy to find.

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How to Know if Managed Print Services Are Right for Your Business

An overwhelming number of companies don’t have a clear picture of the printing environment in their workspace. The management teams of many companies don’t actually know just where all the paper is going. This often leaves the finance director perplexed, and some cursory notice may be placed above the printers to warn the employees of the dangers of waste. However, this is likely to have little or no effect, which is why many companies have turned to managed print solutions (MPS) to solve this problem.

What Are Managed Print Services?

MPS is designed to save businesses money through analyzing the current print environment and achieving more efficient results, either by integrating new management systems, new hardware, or by simply giving the management access to analytics that enable them to manage the workflow better.

These services are provided by specialist printing companies that have a large level of experience in the field and can provide solutions tailor-made for the needs of your business. Common services offered include:

  • Leasing of equipment
  • On-site support
  • Development and setup of systems
  • Training
  • Print audits
  • Detailed reporting on workflow

Why Do I Need Them for My Business?

To answer this question, you need to consider these supplementary questions.

  • Do you know why your company is spending as much as it is on printing costs?
  • Does your IT department spend a lot of time on print equipment and system-related inquiries?
  • Do your printers and copiers need to be replaced?
  • Does your staff often complain about the existing systems?

If you answered yes to the majority of these questions, it is a sign that MPS could be a useful area to explore to achieve cost savings and to enable you to create a print policy.

By integrating a MPS into your business operation, you will have a clearer picture of what is going on, as well as the following benefits:

  • Save money by identifying inefficiencies in the workflow
  • Receive regular analytics on the usage and overall efficiency of the system (this can identify poor performing machines and wasteful employees)
  • Improve security
  • Free up your IT support team to work on other critical system related problems

Any Questions?

If you think MPS could help your business, call us at 800-775-9545 today to arrange a consultation.