A cluttered office with employees sitting on top of each other and tripping over last year’s paperwork is never going to make them happy.
One way to keep your employees happy is to create a clean, clutter-free, modern workspace where your employees will be able to collaborate easily and find any information they need when they need it.
Introduce a Clean Desk Policy
There has been a lot written about the integration of Clean Desk Policies (CDP) in companies throughout the world. For starters, a clutter-free desk looks good, and it is much easier to organize yourself. Clutter can have an adverse effect on some people and cause them to be distracted.
Having useful storage solutions near the desks or having a cloud-based document system can remove the need for documents to be everywhere.
New Year, New Office
A fun way to get the office clean is to arrange a team-building day, which brings the team together but also raises awareness of poor habits and hygiene. You can make the company spring cleaning an annual event and create a sense of competition.
This activity can create cooperation and a sense of pride in their office. By making this part of the company culture, your office will hopefully become a much cleaner and organized space all year round.
Clean Office = Fewer Sick Days
Let’s face it, offices are perfect breeding grounds for germs and bacteria, and the cold and the flu can easily spread around the office. In a 2017 survey of employees, Statista found that around 50% of all employees take off up to five days a year.
The cold, the flu, and tummy bugs can be easily spread around the office by using shared workstations, telephones, and by touching door handles and plates. The CDC recommends that employers should have flu-prevention and hand-washing policies in place to minimize the spread of germs.
A spring clean can help eliminate some of these nasty bugs and remove dust which can irritate people’s allergies.
Put a Strategy in Place
In two separate reports, IDC highlighted the enormous amount of time employees wasted searching for vital information. On average, employees spent between 2.5 and 4.5 hours a day, which is a massive waste of resources.
One of the main reasons for this was a lack of a coherent strategy for the correct storage of documents. This has improved with a move towards digital storage, but you still need to have a policy in place so that the documents are easy to find.