In the age of smart phones, emails, and paperless solutions, printers are often forgotten. However, when you look at how a printer really functions, it does more than print, scan, copy and fax. It improves your employees’ productivity, enhances your business image, level-up your marketing materials, and so many more.
If you think a printer is no longer an essential device in the office, we share every reason that will make you think twice.
Keep Business Paperwork on Hand
In today’s modern world, most businesses conduct transactions online. However, there are still some things that need to be carried out in the tangible world. Important documents such as contracts and invoices still need to be printed. In addition, there are still a lot of people who will look for printed marketing materials of your business, such as brochures, flyers and posters. In many cases, clients and shareholders appreciate when there are hard copies of presentations and business plans. Printed copies of agenda can also make a difference the way you run a meeting. You see, without these resources, things could become a bit messier.
Save Time and Money
Even with the advent of modern printing technology, there are still a lot of businesses who seek third-party services for their printing needs. Not only is this time consuming, it can also cost the business more in the long run. Sometimes, you have to wait for days or even weeks before receiving your orders and this may affect how your customers view your business over time. However, by having a top-of-the-line printer in your office, you no longer have to rely on outside printing companies, thereby keeping your customer’s trust and saving money – all the while producing quality results.
Improve Brand Image
No matter what type of industry you are in and whether you are a small business or a Fortune 500, it is important to maintain a good image. It should be your company’s goal to practice and exhibit professionalism at all times. To achieve this, you need to make sure that even the most trivial document you show to the public is of high-quality. This means your promotional materials, invoices and other documents should appear spotless. Otherwise, if you have handwritten bills and poorly printed documents, people will perceive your business as not worthy of their time.
Enhance Staff Productivity
Combining all those aforementioned advantages, you will have a more productive team. Employees perform better at their job because they can easily print materials when they need them. They no longer have to run to a printing service for rush printing requirements. They appear more professional and prepared when facing important clients because all essential documents are on hand. Meetings and presentations become more organized, too. When tasks and activities in the workplace run smoothly, employees are happy. And when employees are happy, they are more productive at work.
Having a good printer can save your business and employees lots of time and money. It also boosts your team’s morale. What’s more is that modern printers make printing fast, easy and more user-friendly. Although some great printers are pricey, they are definitely worth investing.
If you would like to know more about how to make the best of today’s printers, we can help you put better systems in place to make your business more efficient.