Monthly Archives: May 2018

Why Printers are Still Relevant in Business

In the age of smart phones, emails, and paperless solutions, printers are often forgotten. However, when you look at how a printer really functions, it does more than print, scan, copy and fax. It improves your employees’ productivity, enhances your business image, level-up your marketing materials, and so many more.

Why Printers Are Still Relevant

If you think a printer is no longer an essential device in the office, we share every reason that will make you think twice.

Keep Business Paperwork on Hand

In today’s modern world, most businesses conduct transactions online. However, there are still some things that need to be carried out in the tangible world. Important documents such as contracts and invoices still need to be printed. In addition, there are still a lot of people who will look for printed marketing materials of your business, such as brochures, flyers and posters. In many cases, clients and shareholders appreciate when there are hard copies of presentations and business plans. Printed copies of agenda can also make a difference the way you run a meeting. You see, without these resources, things could become a bit messier.

Save Time and Money

Even with the advent of modern printing technology, there are still a lot of businesses who seek third-party services for their printing needs. Not only is this time consuming, it can also cost the business more in the long run. Sometimes, you have to wait for days or even weeks before receiving your orders and this may affect how your customers view your business over time. However, by having a top-of-the-line printer in your office, you no longer have to rely on outside printing companies, thereby keeping your customer’s trust and saving money – all the while producing quality results.

Improve Brand Image

No matter what type of industry you are in and whether you are a small business or a Fortune 500, it is important to maintain a good image. It should be your company’s goal to practice and exhibit professionalism at all times. To achieve this, you need to make sure that even the most trivial document you show to the public is of high-quality. This means your promotional materials, invoices and other documents should appear spotless. Otherwise, if you have handwritten bills and poorly printed documents, people will perceive your business as not worthy of their time.

Enhance Staff Productivity

Combining all those aforementioned advantages, you will have a more productive team. Employees perform better at their job because they can easily print materials when they need them. They no longer have to run to a printing service for rush printing requirements. They appear more professional and prepared when facing important clients because all essential documents are on hand. Meetings and presentations become more organized, too. When tasks and activities in the workplace run smoothly, employees are happy. And when employees are happy, they are more productive at work.

Having a good printer can save your business and employees lots of time and money. It also boosts your team’s morale. What’s more is that modern printers make printing fast, easy and more user-friendly. Although some great printers are pricey, they are definitely worth investing.

If you would like to know more about how to make the best of today’s printers, we can help you put better systems in place to make your business more efficient.

 

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How to Know if Managed Print Services Are Right for Your Business

An overwhelming number of companies don’t have a clear picture of the printing environment in their workspace. Even though there are significant outgoings, the management teams of many companies don’t actually know just where all the paper is going. This often leaves the finance director perplexed, and some cursory notice may be placed above the printers to warn the employees of the dangers of waste. However, this is likely to have little or no effect, which is why many companies have turned to managed print solutions (MPS) to solve this problem.

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 What Are Managed Print Services?

MPS is designed to save businesses money through analyzing the current print environment and achieving more efficient results, either by integrating new management systems, new hardware, or by simply giving the management access to analytics that enable them to manage the workflow better.

These services are provided by specialist printing companies that have a large level of experience in the field and can provide solutions tailor-made for the needs of your business. Common services offered include:

  • Leasing of equipment
  • On-site support
  • Development and setup of systems
  • Training
  • Print audits
  • Detailed reporting on workflow

 

Why Do I Need Them for My Business?

To answer this question, you need to consider these supplementary questions.

  • Do you know why your company is spending as much as it is on printing costs?
  • Does your IT department spend a lot of time on print equipment and system-related inquiries?
  • Do your printers and copiers need to be replaced?
  • Does your staff often complain about the existing systems?

If you answered yes to the majority of these questions, it is a sign that MPS could be a useful area to explore to achieve cost savings and to enable you to create a print policy.

By integrating a MPS into your business operation, you will have a clearer picture of what is going on, as well as the following benefits:

  • Save money by identifying inefficiencies in the workflow
  • Receive regular analytics on the usage and overall efficiency of the system (this can identify poor performing machines and wasteful employees)
  • Improve security
  • Free up your IT support team to work on other critical system related problems

Any Questions?

If you think MPS could help your business, call us today to arrange a consultation.

Printables for End of Year Gifts for Teachers

The last day of school is fast approaching. Surely, a bittersweet day for teachers and students alike.  If you’re looking for end of year gifts for your child’s favorite teacher, there are hundreds you can find online. To make your life easier, we’ve pulled together a list of printable gift ideas that make perfect end of year teacher gifts. Now you can show your appreciation in a fun and special way.

Printables for End of Year Gifts for Teachers

Gift Cards

Want something simple and practical? Gift teachers with a gift card from their favorite store along with an appreciation gift card holder from Skip to My Lou. All you’ve got to do is print off the card holder and follow the step-by-step instructions on the website. Then head down to the place the teachers love and buy them a gift card. If you’re not sure what stores they love, basics such as grocery stores and coffee shops are always a great bet.

Not which printable to use? Pinterest has your back! It has printables that go with anything and everything.

Gift Tags

Gift tags are perfect for little treats of gratitude for our awesome teachers. Grab a package of highlighters and attach this multilingual gift tag from PTO Today for a nice end of year surprise.

After a long school year, any teacher would be happy to have some stress-free time under the sun. Tie a beach towel, sunscreen and/or a pair of flip flops with a colorful ribbon along with a Landeelu tag to get the teacher in vacation mode.

Alternatively, use any printable tag from Hip2save to attach to a bag of pens or ream of paper. Their tags also look good in a pot of flowers.

Classroom Signs

Say your thanks in a big way, literally. Print out this sweet classroom sign and beautifully frame it as a gift. With this sign hung on the wall, the teachers are reminded that they are appreciated for their effort and dedication. You can also touch any teacher’s heart with this sign from Catch My Party.

Help teachers make their classrooms livelier and brighter. From inspirational quotes to general rules, Teach Junkie has a handful of well-designed printable classroom posters.

Stickers

Help teachers stay up-to-date with these cool printable stickers from Stickers and Charts. Bet the students will love them, too. Rewarding students becomes a walk in the park with these good job stickers from Reward Charts 4 Kids.

For teachers who love scrapbooks and journals, a summer planner is a good idea to help them make the most of their summer. Wrap the planner’s cover with this printable sticker from Minivan Dreams to match it with the summer theme.

Thank You Notes

Nothing beats personalized teacher gifts. This shows how grateful you are for your child’s teachers, and teachers do love feeling appreciated. If you’re not great at drawing, Printable Cards allows you to create and print your own thank you cards for free. They also have ready-made cards that you can customize. Plus, you can add your own blurb of thanks.

Is your son or daughter a grade school student? Thank you coloring cards are great for them. With DLTK thank you cards, your kids can thank their teacher for all their hard work while adding their own touch by coloring the card themselves.

With these clever printables and a high quality printer, appreciating teachers for their love, patience and dedication is super easy.