Becoming productive in the workplace can sometimes be difficult. After all, there are so many distractions in the office that can affect our attention span. However, by equipping your employees with the most useful and advanced tools and systems available on the market, you can help boost their productivity.
Here’s how you can use technology to empower your workforce.
Make it Easy to Collaborate
Whether in the office or out, effective collaboration between your people and customers is a guaranteed way to improve productivity. There’s a myriad of online tools with easy-to-use features that inspire teamwork and collaboration. Examples are Asana, Trello and Slack. Explore and try free versions and then pick out the best tool that suits your needs.
Remember to Use the Phone
It doesn’t always make sense to go back and forth in email chains and chat messages when you can pick up the phone and answer inquiries straightaway. This could mean making your phone system work regardless of where your employees are. Having one phone number that can ring on multiple devices is a surefire way to get issues taken care of quickly and efficiently.
Connect on the Cloud
Instead of using physical equipment in an office, the cloud is a good place for storing documents and data remotely. Since projects on the cloud can be easily managed and accessed, your team can stay in touch and work collaboratively on the most up-to-date version of files – anytime and anywhere.
Consider Instant Messaging Channels
Rather than take those long walks across the office, why not use modern instant messaging platform for faster and easier communication. Not only can you ask questions whenever you feel like, you can also get answers instantaneously. Through IM platforms, losing or not seeing an email is no longer an excuse. Messaging platforms are great for asking quick questions, sharing drafts, and even collaborating as a team in group channels. Messaging platforms can eliminate some meetings, which can be real productivity killers.
Allow Flexible Working
By providing your team with portable devices such as laptop and tablet, they can be mobile and agile. Installing these devices with appropriate tools, your employees can stay in touch with colleagues and clients even when they’re on the field or out of normal working hours. This flexibility can increase team morale and, thus, improves productivity.
Use Up-to-date Computers
Your employees cannot be productive if they’re suffering from slow, poorly performing computers. By giving them modern computers or updating computer software whenever necessary, you greatly boost their efficiency. Having a fast internet connection can also do wonders to the productivity of your people.
Don’t Forget the Printer
Mind you, printers are indispensable office equipment even in a digital world. The latest printing and multifunction devices can enhance efficiency and productivity levels in your office by allowing your team to search within scanned documents, print from mobile devices, and reduce paper copy redundancies. And because of their advanced functionality, your team can access cloud tools directly from printers and multifunction devices with ease. Plus, modern printers work just like you would expect a smartphone to work, so less training is required for new users.
At Caltronics, we can help you increase workplace productivity with the right printing solutions. Contact us about out Managed Print Services, Scanning Soltutions, Network Faxes, and more.