Author Archives: riehlt

About riehlt

Vice President, Caltronics Business Systems

Printables to use around the office

Printables to Use Around the Office

Tired of the blank boring walls in your office? Turn your office into a more lively space with colorful wall art. We don’t mean you buying an expensive masterpiece or creating one from scratch. There are literally thousands of stunning printables available online, many of which are even free. Here’s a round-up of some of our favorites!

Be More Inspired

Sometimes we lose motivation at work. It’s Always Autumn offers beautiful freebies to give you inspiration and brighten your day. She has loads of reminders in dazzling colors to keep your spirit high.

If you’re into cute, customized fonts, this lettering artist How Joyful, packs quite a few printable quotes – perfect for decorating your tiny cubicle. Aren’t these inspirational prints adorable? 30 Handmade Days has lots of printables like these as well. Check them out.

Keep Track of Things

Some of us love to write things down. Lucky are those who can work well on the fly but for the few ones who forget things easily, getting a planner is necessary. The Butler House has a bunch of cool planner designs and they’re free for your own personal use.

Be more organized at work with these personal planner printables from Scattered Squirrel. You might also want to try Lolly Jane’s calendar prints. The nice thing about creating your own planner from scratch is that you can print out a few sheets and try them out. If they don’t work for you, you can just find and print something else.

Play Around with Patterns

You really can’t go wrong with geometric patterns. Oh So Lovely creates wonderful pieces that you can use as a desk display. Better yet, use them as desk organizer and tin can cover to help you become more efficient at work. For those who love modern style, Fox + Hazel has designed three geometric art with motivational quotes printables. Isn’t this one awesome? 

Make your space a bit more fun and unique with these spring prints from Sweet Rose Studio, a collection of four designs that celebrate the colors of spring. Hang one up to your wall and bring that extra slice of sunshine to your office. Or enjoy a pretty pastel beach scene from Design Love Fest.

Spice Up Your Space

Whether you’re working in a real office or from home, there’s a bunch of ways you can add some instant wow to your work area plus get you more motivated. These vision board printables from Shining Mom can help you do just that.

The Crazy Craft Lady free vision board prints won’t only add color to your work space but will also keep you inspired every single day. It would also be nice to personalize your cubicle with your initial from Free Pretty Things. For more printables you can use around the office, head over to Brit Co’s blog. 

Got what you need? Now go ahead and get ready to fire up your printer. To get the most stunning prints, we suggest using a high quality printer.


How to Use Your Printer to Create High Quality Marketing Materials

Although a lot of marketing happens online nowadays, printed marketing collateral hasn’t lost its relevance. Whether it’s a brochure, a flyer or a calling card, your marketing materials are often the first point of contact for your ideal customers.

They are the tangible expressions of your brand that put your business right in front of your intended audience, and as such, it’s only essential that you make a good first impression with high quality printing. Otherwise, if your printed marketing materials are low quality, your prospects will assume your products and services are too.

Here’s how you can make the most of your printer to create visually appealing print materials and promotional products.

Choose the Right Paper

The type of paper matters a lot in the quality of the printing. Whether it is rustic and textured, coated or uncoated, silky and smooth or heavy weight and light – the choice of paper plays a huge role in the outcome of your materials. If you’re not sure what finish to use, our team of experts can help you in selecting the right paper stock for the right product.

Pick the Right Ink

Printing technology is getting more sophisticated by the day. This holds true to the kind of inks as well. Every ink type offers unique benefits so make sure to know where it’s meant to be used. For example, pigment inks work best for photo prints whereas dye-based inks are great for marketing materials.

Tweak the Settings

Printers often have specific settings for the type of paper being used. Different papers require different amounts of ink and different proportions of ink colors to produce the correct final colors. When switching between different printing tasks, it’s important that you update the settings to get excellent results.

Use the Right Materials

Quality printing involves the use of high quality materials. Paying careful attention to the paper stock and inks for example can make a huge difference. Printing techniques and print finishes are also a huge factor to consider. Of course, quality printing is also about getting a high quality printer. Your marketing material is only as great as the printer it’s produced on.

Invest in a High Quality Printer

We suggest using Konika Minolta to take your marketing materials to the next level.  The Konica Minolta offers a wide range of printers and multi-function machines for every marketing need. It is equipped with advanced printing technologies, ensuring you leave a strong impression to your customers and clienteles.

Why Konika Minolta?

With Konika Minolta you turn your ideas into reality at an affordable cost. Regardless of what printer you use, you create polished and superb print products that match your marketing goals. For larger-scale materials such as posters, its wide format inkjet printers can deliver stunning graphics and ink quality.

Konika Minolta also offers digital press solutions that can provide quick and efficient printing of short run materials. There’s no need to make or change plates required with offset printing while maintaining the color quality. There’s a whole lot more of solutions Konika Minolta can provide. If you need any assistance, contact us today.

Printables for an Outdoor Party

Throwing an outdoor party on a budget? Want to get your little ones outside and moving? Maybe it’s time for the family’s annual barbecue and poolside get-together or a neighborhood picnic!

With a DIY buffet filled with some homemade snacks and a few fun decors hanging around, you could already host one unforgettable party. Here are some printables to pull off your outdoor event with style and ease.


Personalized Invitations

Get your backyard bash or fun by the fire to a great start by sending personalized party invitations from Greetings Island. Don’t worry if you lack the design skills; all you need is your imagination!

Smilebox also has a variety of attention-grabbing invitation templates that you can print at home or share online. Whether you want to invite the neighbors to a pool party or host an outdoor movie night, their invitations will make your party one-of-a-kind.

Food and Wine Labels

Get the fun started with a printable party collection from Living Locurto that comes with a dozen of editable, colorful goodies. From beautiful invitations to food labels and cupcake wrappers, you’re all set for a party to remember.

Of course, a party is never complete without the booze. Disguise an inexpensive bottle of wine with these stylish wine labels from Online Labels.

Banner Flags

Summer is synonymous with weekend parties. These free printable summer banner flags are sure to set the tone for your summer barbecue party. You could also give their popsicle banner flags a try.

Planning for a backyard S’mores party while the stars are out? Make it easy and inexpensive with Designs by the Orchard pennant banner. You might want to grab their outdoor printable collection to make the party more wonderful.

Treat Bag Toppers

Celebrate in a fun and unique way by handing out special treats to your guests as they head home. Taking packets of sweet treats is also great during campouts and outdoor movie nights. Take your party favors to another level by dressing them up with these toppers from Let’s Mingle.

No matter what your theme is, you can set the tone for happy get-togethers by matching your treat bags with these vibrant printable bag toppers from Shimmer and Smudge.


With these clever printables, making your party extra beautiful is possible! Plus, you can fully enjoy summer while it’s still here. A quick tip before putting these goodies into action is to download the files and print them using a high-quality printer.


How Document Management, Scanning, and Capture can Benefit Your Business

Filing cabinets were once essential pieces of office furniture but rifling through them in search of a crucial document for an urgent client meeting can surely slow you down. However, by using digital solutions for your paperwork and ultimately becoming paperless, you turn document management into a painless task.

What exactly is document management? Truth be told, every business deals with document management regardless of its size. Mainly, it’s the process of scanning, capturing, and storing a document.

How Document Management, Scanning, and Capture can Benefit Your Business

Here’s how your business can benefit from having an efficient document management, scanning and capture system.

Free Up Office Space

Office space costs money. Instead of filling your office with unnecessary equipment for your documents, why not use a software-based document management system. Not only will you reduce the need for file cabinets, boxes, and storage bins, you also cut rental costs.

For other hardcopy documents, they can be kept in secure, dedicated locations like a warehouse. Thus, freeing up space in your office for more important things.

Improved Data Security

Data security is paramount to your business. However, when documents are held on paper, they can get lost, stolen, damaged and replicated. With a good document management system, you have control over your business’s sensitive information and can secure access for different groups or individuals.

A digital database with easy backup also prevents file loss and keeps your data encrypted and password protected.

Enhanced Searchability

It can be difficult to find the exact document you need right when you need it. Sometimes you only remember the topic it covers or certain keywords, which would not be enough information to locate a physical document. Searching for and retrieving physical documents can take time and cause a lot of frustration. With a document scanning solution, finding specific files by a word or phrase in a document becomes increasingly easy.

If you have a robust search feature in your system, your team can accurately browse through your archives on a regular basis. This saves you a great deal of time in the long run.

Easier Access

For organizations with a large, mobile client base, a document management system can be useful. This is  true for clients that seek frequent and immediate updates on their information. A digital solution is also beneficial for companies with a large workforce scattered around the globe as this enables them to access documents virtually anywhere as long as there is an Internet connection.

It goes without saying that a document management, scanning and capturing technologies present your team a better way to manage and organize your data.

At Caltronics, we can assist your business to find the solution it needs to manage documents with optimal efficiency – saving you time, money, and energy in return.

Why Printers are Still Relevant in Business

In the age of smart phones, emails, and paperless solutions, printers are often forgotten. However, when you look at how a printer really functions, it does more than print, scan, copy and fax. It improves your employees’ productivity, enhances your business image, level-up your marketing materials, and so many more.

Why Printers Are Still Relevant

If you think a printer is no longer an essential device in the office, we share every reason that will make you think twice.

Keep Business Paperwork on Hand

In today’s modern world, most businesses conduct transactions online. However, there are still some things that need to be carried out in the tangible world. Important documents such as contracts and invoices still need to be printed. In addition, there are still a lot of people who will look for printed marketing materials of your business, such as brochures, flyers and posters. In many cases, clients and shareholders appreciate when there are hard copies of presentations and business plans. Printed copies of agenda can also make a difference the way you run a meeting. You see, without these resources, things could become a bit messier.

Save Time and Money

Even with the advent of modern printing technology, there are still a lot of businesses who seek third-party services for their printing needs. Not only is this time consuming, it can also cost the business more in the long run. Sometimes, you have to wait for days or even weeks before receiving your orders and this may affect how your customers view your business over time. However, by having a top-of-the-line printer in your office, you no longer have to rely on outside printing companies, thereby keeping your customer’s trust and saving money – all the while producing quality results.

Improve Brand Image

No matter what type of industry you are in and whether you are a small business or a Fortune 500, it is important to maintain a good image. It should be your company’s goal to practice and exhibit professionalism at all times. To achieve this, you need to make sure that even the most trivial document you show to the public is of high-quality. This means your promotional materials, invoices and other documents should appear spotless. Otherwise, if you have handwritten bills and poorly printed documents, people will perceive your business as not worthy of their time.

Enhance Staff Productivity

Combining all those aforementioned advantages, you will have a more productive team. Employees perform better at their job because they can easily print materials when they need them. They no longer have to run to a printing service for rush printing requirements. They appear more professional and prepared when facing important clients because all essential documents are on hand. Meetings and presentations become more organized, too. When tasks and activities in the workplace run smoothly, employees are happy. And when employees are happy, they are more productive at work.

Having a good printer can save your business and employees lots of time and money. It also boosts your team’s morale. What’s more is that modern printers make printing fast, easy and more user-friendly. Although some great printers are pricey, they are definitely worth investing.

If you would like to know more about how to make the best of today’s printers, we can help you put better systems in place to make your business more efficient.


How to Know if Managed Print Services Are Right for Your Business

An overwhelming number of companies don’t have a clear picture of the printing environment in their workspace. Even though there are significant outgoings, the management teams of many companies don’t actually know just where all the paper is going. This often leaves the finance director perplexed, and some cursory notice may be placed above the printers to warn the employees of the dangers of waste. However, this is likely to have little or no effect, which is why many companies have turned to managed print solutions (MPS) to solve this problem.

How to Know if Managed Print Services Are Right for Your Business.png

 What Are Managed Print Services?

MPS is designed to save businesses money through analyzing the current print environment and achieving more efficient results, either by integrating new management systems, new hardware, or by simply giving the management access to analytics that enable them to manage the workflow better.

These services are provided by specialist printing companies that have a large level of experience in the field and can provide solutions tailor-made for the needs of your business. Common services offered include:

  • Leasing of equipment
  • On-site support
  • Development and setup of systems
  • Training
  • Print audits
  • Detailed reporting on workflow


Why Do I Need Them for My Business?

To answer this question, you need to consider these supplementary questions.

  • Do you know why your company is spending as much as it is on printing costs?
  • Does your IT department spend a lot of time on print equipment and system-related inquiries?
  • Do your printers and copiers need to be replaced?
  • Does your staff often complain about the existing systems?

If you answered yes to the majority of these questions, it is a sign that MPS could be a useful area to explore to achieve cost savings and to enable you to create a print policy.

By integrating a MPS into your business operation, you will have a clearer picture of what is going on, as well as the following benefits:

  • Save money by identifying inefficiencies in the workflow
  • Receive regular analytics on the usage and overall efficiency of the system (this can identify poor performing machines and wasteful employees)
  • Improve security
  • Free up your IT support team to work on other critical system related problems

Any Questions?

If you think MPS could help your business, call us today to arrange a consultation.

Printables for End of Year Gifts for Teachers

The last day of school is fast approaching. Surely, a bittersweet day for teachers and students alike.  If you’re looking for end of year gifts for your child’s favorite teacher, there are hundreds you can find online. To make your life easier, we’ve pulled together a list of printable gift ideas that make perfect end of year teacher gifts. Now you can show your appreciation in a fun and special way.

Printables for End of Year Gifts for Teachers

Gift Cards

Want something simple and practical? Gift teachers with a gift card from their favorite store along with an appreciation gift card holder from Skip to My Lou. All you’ve got to do is print off the card holder and follow the step-by-step instructions on the website. Then head down to the place the teachers love and buy them a gift card. If you’re not sure what stores they love, basics such as grocery stores and coffee shops are always a great bet.

Not which printable to use? Pinterest has your back! It has printables that go with anything and everything.

Gift Tags

Gift tags are perfect for little treats of gratitude for our awesome teachers. Grab a package of highlighters and attach this multilingual gift tag from PTO Today for a nice end of year surprise.

After a long school year, any teacher would be happy to have some stress-free time under the sun. Tie a beach towel, sunscreen and/or a pair of flip flops with a colorful ribbon along with a Landeelu tag to get the teacher in vacation mode.

Alternatively, use any printable tag from Hip2save to attach to a bag of pens or ream of paper. Their tags also look good in a pot of flowers.

Classroom Signs

Say your thanks in a big way, literally. Print out this sweet classroom sign and beautifully frame it as a gift. With this sign hung on the wall, the teachers are reminded that they are appreciated for their effort and dedication. You can also touch any teacher’s heart with this sign from Catch My Party.

Help teachers make their classrooms livelier and brighter. From inspirational quotes to general rules, Teach Junkie has a handful of well-designed printable classroom posters.


Help teachers stay up-to-date with these cool printable stickers from Stickers and Charts. Bet the students will love them, too. Rewarding students becomes a walk in the park with these good job stickers from Reward Charts 4 Kids.

For teachers who love scrapbooks and journals, a summer planner is a good idea to help them make the most of their summer. Wrap the planner’s cover with this printable sticker from Minivan Dreams to match it with the summer theme.

Thank You Notes

Nothing beats personalized teacher gifts. This shows how grateful you are for your child’s teachers, and teachers do love feeling appreciated. If you’re not great at drawing, Printable Cards allows you to create and print your own thank you cards for free. They also have ready-made cards that you can customize. Plus, you can add your own blurb of thanks.

Is your son or daughter a grade school student? Thank you coloring cards are great for them. With DLTK thank you cards, your kids can thank their teacher for all their hard work while adding their own touch by coloring the card themselves.

With these clever printables and a high quality printer, appreciating teachers for their love, patience and dedication is super easy.