Author Archives: riehlt

About riehlt

Vice President, Caltronics Business Systems

PaperCut’s Streamlined Process for Educators and Students

Working with PaperCut software from Caltronics helps cut down costs for printing supplies by integrating the printing system into one easy program that can be monitored for use. However, this is just one part of PaperCut that makes it convenient for the administrator to track usage. PaperCut also comes with a ton of features that make it user-friendly for the people who will use it for day-to-day assignments, such as teachers and students.

papercut software

How Does PaperCut Help Students and Teachers?

The following are just some ways that PaperCut can help students and teachers track their projects and paper usage.

  1. User-Specific Printing

One way that PaperCut helps with organization is through user tracking. For example, at your school, each student is sure to have an ID. PaperCut can be securely linked to their student ID to allow them to have their own queue where they can track how much they are printing and the projects they need to have printed. You can even set specific parameters for each user such as how much a student can print versus how much a teacher can print.

 

  1. Security

When printing on a global printer, such as one in the school library, a lot of mix-ups can happen where one student will get the documents and papers of another. The user-specific printing process is secure and safe, meaning that anything that is printed out will only be printed by the user who requested it.

 

  1. Device Integration

One of the most convenient things about PaperCut comes from its global device integration. That means a variety of printers can be used on one global queue. The user can send a printing project to the printer from any device, including mobile phones, tablets, and computers. Once the project is in the queue, the student can use their ID on any printer in the system to print out their project.

A User-Friendly Printing Management System

All of these qualities are just further conveniences added into PaperCut’s printing management system. Overall, PaperCut can help you sort out all your printing needs by streamlining the printing process for students, while also saving the school administration money on wasted resources.

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How Caltronics and PaperCut Make Educators’ Lives Easier

Like any organization, schools have to operate on tight budgets. And you probably do not need to be told that school districts have their own unique challenges and quirks. This makes spending in public schools even more scrutinized and managed than almost anywhere else.

Caltronics Business Systems is aware of this fact and is dedicated to helping keep costs down in a variety of ways. One piece of software offered through their services is PaperCut. Below, you will see what PaperCut is and how it can help make your school better.

papercut software

What Is PaperCut?

PaperCut is a company with a suite of software products created to help any organization cut down on paper and become more knowledgeable about printer and copier use. They do this by giving administrators deeper access and control over printer usage. PaperCut constantly monitors printing from any device connected to the network anytime a copier is used. PaperCut also has software that can keep documents more secure.

How It Can Benefit Schools

Caltronics Business Systems can connect an entire school district or any individual school with the PaperCut software. This software will help ensure that printing is being utilized in an efficient manner. The quotas feature lets an administrator set how much printing can be done by a classroom (or other restrictions, like subject or group). It also prevents students from inappropriately taking advantage of printing by letting teachers approve any print job within the classroom.

Of course, the detailed reports that PaperCut offers ensures that your school will know exactly why and how printing is being used. Without this tracking information, there is no telling how much paper and ink is being wasted on unnecessary printing. Once the reports are acquired, you can work with Caltronics to get help understanding and analyzing the information.

Caltronics has been helping schools and countless other organizations with their business needs for decades. In addition to PaperCut, Caltronics offers a wide variety of other services that can help improve the productivity and connectedness of the school’s information technology. Just as importantly, they have a dedicated team of experts who are there when you need them as well. Give them a call if you are interested in learning more about PaperCut or any other business solution.

Fall Printables for Home and Office

Fall is a prime time for decorating an office or home with festive ornaments for the season. After the long summer, a celebratory spirit often fills the air during the autumn months. And the numerous holidays do not hurt this atmosphere.

Getting in the fall spirit should not be a costly endeavor. With a great printer, you can take care of all your fall decorating from within the home or office. There are dozens of great sites (and an unlimited supply of Pinterest links) with various fall printables that can make any home or office look ready for fall. Below are a few examples.

We’ve also sprinkled in some fall printables we’ve created, just for you!

  1. One of the more eclectic groups of free fall printables can be found at this website. They have everything from quotes to cute designs and paintings. Some are directly fall related, with plenty of pumpkins, and others just feature the right colors (oranges, browns, and yellows).
  2. Try out this Caltronic’s creation, featuring Oscar Wilde’s famous fall quote: fall printable
  3. You can find a number of printable quotes and expressions related to fall here. One of the more popular is this quote from Humbert Wolfe that romanticizes the fall months: “Listen! The wind is rising, and the air is wild with leaves, we have had our summer evenings, now for October eves!”
  4. This Little House of Four list of twenty fall printables will add an air of class and artistry to a home or office. By printing these and framing them, you will gain a great look for just about any décor. A high-quality printer will be able to really get the detail on the great printables available here.
  5. Keep it simple with this Caltronic’s creation: Caltronics Fall Graphic Qoutes_1A
  6. For those looking for a home project that can involve kids, Town and Country Living has free printable leaves that are meant to be placed on wreaths but can be used for decoration anywhere around the house. Kids can help cut these out and decorate them.
  7. Get your Pumpkin Spice onCaltronics Fall Graphic Qoutes_3A
  8. At The 36th Avenue, they have collected twelve printables for Thanksgiving and fall that give a vintage feel. They include pictures, along with smaller cutouts that can be used for gift bags, cards, mason jar tops, and much more.
  9. Enjoy a new beginningCaltronics Fall Graphic Qoutes_2A

Get Your Marketing Materials Out Quicker with Caltronics and HP

Attracting attention through print media is still an incredibly important part of a marketing strategy for a new business or product. Today, much of the focus is on digital advertising because of how many people use the internet, and how cheap it can be. But when printed marketing materials are properly placed and well made, they can have just as much if not more of an impact reaching a desired demographic.

Your Own Wide Format Printer

Relying on an outside company to print materials can cost more than it’s worth. By having your own wide format printer, you will be able to control every detail and get immediate feedback if something did not print correctly. There is nothing worse than wasting money on hundreds of pamphlets or a giant poster that has a minor text or spacing error. Keeping things in house makes it easier.Z5600_IMAGE_GALLERY_MAIN_1_616x472_tcm245_2389578_tcm245_2388946_tcm245-2389578

Not all wide format printers are made the same, and some work better for different settings than others. When you are looking for a great wide format printer for marketing purposes, you should look for how powerful it is. The HP DesignJet Z5600PS is one of the newest options from HP that Caltronics offers to help you upgrade your office’s productivity.

The DesignJet Z5600PS

The DesignJet Z5600PS is specially made for flexibility and efficiency that will help anyone producing marketing materials for themselves or for clients. The 44” plotter is large enough to fit almost any type of media, and with a 2400 x 1200 dpi print resolution, the results will look fine-tuned every time.

Improving the workflow of printing is an integral step for an office to run smoothly. And the smoother the printer runs, the quicker jobs will get done. The DesignJet Z5600PS features a large hard drive and file processing, so it can manage multiple demanding jobs at a time.

Standard printers seriously limit the options an office has when it comes to printing marketing materials that would otherwise require a third-party print service. Caltronics Business Systems can help you upgrade your print environment to work at maximum efficiency. With their expertise and fleet of printers from HP, your office will successfully get out larger, more appealing printed advertising.

 

Caltronics Can Help Find the Wide-Format Printer You Need

If you are in the market for a wide-format printer for your office or workspace, then you already know that there is quite an array of options. And with all of the specifications, like ink capacities, sheet sizes, and resolutions, it can be overwhelming.

Caltronics Business Systems has been connecting people with the perfect IT products and solutions for decades, and can help you do the same. They treat every client as an individual and really work hard to understand the needs of the workspace and provide the best options for them.

wide-format printer

The HP Designjet T2530

For those looking for a wide-format printer that can be both efficient and provide professional quality, Caltronics offers the HP Designjet T2530. This Designjet, one of the newer models, prints in 2400×1200 dpi, ensuring extremely detailed renderings for any professional office. This detail can take a lot of ink, which is why the printer also comes with high-yield ink cartridges to ensure that you will not be wasting time trying to reload the ink after every big print job.

The T2530 brings together the quality that you trust from HP with many new features that allow for ease of use. Not everyone in your office is going to be a professional with technology, and getting a printer that is too complicated can slow everyone down.

Ease of Use

The Designjet’s control panel is made to be easy to use, from the basics of printing, copying, and scanning, to the use of internal and external storage and security features. The printing itself is easy as well, as the T2530 has simple front loading that will automatically align and identify the media to be used for a print job.

If your office is in need of a wide-format printer to create maps, line drawings, or large prints for presentations, the HP Designjet T2530 is a great choice. Give Caltronics a call to learn even more about this printer and the rest of the product line that they offer in order to ensure that you get the right one for your needs, and the best service in the industry as well.

4 Office Security Issues You Didn’t Know Existed

Security is essential for maintaining trust in a company or business. When most people think about office security, they probably imagine hackers getting into the office’s main servers. Oftentimes, security issues that offices face are much more nuanced than this. Below are four examples of security issues you may not know about and how to help stop them.

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  1. Printers and copiers

Did you know that multifunction printers (MFPs) can hold data on their hard drive? Documents can potentially be retrieved directly from the hard drive or through Wi-Fi if not properly protected. Thankfully, if your MFP is from Konica Minolta and Caltronics, they have taken numerous steps to ensure that these types of threats will never be an issue for your office. Two such steps are the ability to auto-delete older print jobs and password protection.

2. Social media use

Let’s be honest – every employee with social media accounts has logged onto Facebook or Twitter while on their work computer. These sites, however, are becoming increasingly popular for phishing attempts. And if hackers gain access this way, they may be able to get access to office documents. Make sure that employees are made aware that if they choose to use social media, they should not be clicking any questionable links. Or, you can block access to these sites from office computers.

3. Paper filing

 It may appear to be safer to keep confidential documents in paper form rather than online, considering all of the talk lately about hacking. But when papers are filed without proper precautions, they can just as easily fall into the wrong hands. Paperless solutions, like the ones offered by Caltronics, can be a secure alternative that ensures these important documents are not vulnerable to being physically taken.

4. Using mobile devices for business

It is becoming common practice for employees to bring their own devices to work. This practice needs to be supervised, however, because of the security risks involved. Smartphones and tablets can be vulnerable to hacking and phishing attempts, sometimes even easier than computers.

This is especially the case when office computers have standardized security measures in place. If people are accessing secure information via their mobile device, whether in the office or at home, it is necessary to have a cloud server with strong encryption, and the employees should be made aware of the risks.

When you use Caltronics, we can help you reduce your risks and simplify your document usage.

How to Stay Focused in a Freezing Cold Office

As summer comes, so does the heat. For many offices, this means an overabundance of air conditioning use. Every office has that one guy who complains if it’s above 65 degrees. Sometimes the A/C will be accidentally left on all night and you will feel like you are entering an igloo.

Being cold is associated with a drop in focus and productivity, and this does not help anyone. Below are some tips to stay warm no matter how cold the boss makes the thermostat.

How to Stay Focused in a

  1. Keep warmer clothes in the office. It seems crazy to wear a sweater to work when it is 90 degrees outside. But do not let this stop you from wearing warm clothes altogether. Bring a sweater or light jacket and keep it in the coat closet or on the back of your chair.
  2. Move around! Walking around and staying active not only keeps you warm. It also helps improve focus. Staring at the computer screen for hours at a time may feel more productive, but without taking a break, you probably are not getting as much done as you could. It also will help spark your creativity.
  3. Get new technology. For those who enjoy any excuse for tech upgrades, you can find great USB hand warmers, heated chairs, or even a heated keyboard.
  4. Bring warmer foods for lunch and snacks. You can even use the cold as an excuse to grab that second cup of hot coffee. Bring some soup or leftover pasta to keep yourself warm during the midday when focus can wane.
  5. Consider greener alternatives. For someone who is environmentally-conscious, blasting the A/C can be even more painful than just the loss of focus (and the feeling in your fingers). If there is just one person in the office who keeps the temperature down low, suggest a personal fan that will both take less energy and stop hampering others’ productivity. And if that doesn’t work, consider making your office greener in different ways to make up for the wasted electricity! Reducing paper use by using email and cloud computing more will help a lot.

Regardless of your personal office situation, communicating the issue in a constructive manner can sometimes make all the difference.