Category Archives: Education

Factors to Consider when Looking for a Digital Copier

A digital copier is a worthwhile investment for any business. Before you shop around, make sure to assess your business needs and determine whether having a copier can cut costs and improve productivity. We put together the things you need to look for before making your purchase.

Factors to consider when looking for a digital copier

Cost

While always a key factor when choosing a photocopier, price should not always be a key focus when purchasing digital office solutions. There are so many multi-functional copiers, so it’s important to shop around and find the right balance between cost and functionality.

While it may be tempting to purchase a low-cost machine for your office, you’ll likely end up replacing it sooner than you planned because the machine was not designed for the workload of your office. Make sure you consider how many large copy jobs you perform in a week, how many employees will be using the same machine, and how often your copier will be hard at work. Copy speed is also a very important factor – a slow copying speed could cost you money in the long run as your team stands by waiting for their copies to finish. If your digital copier is not designed for the workload, it will start to fall apart pretty quickly.

Keep in mind that the price you are paying for is not only about the value of the hardware but also the features and solutions it provides. So, choose wisely.

Features

Modern, multi-functional devices offer a variety of sophisticated features, including touch screens and image editing. In fact, some devices can print, email, download, scan and fax. Assess what special features you need. Are you looking for a copier with a built-in scanner? Do you need strong security settings? How about wireless support?

When picking a digital copier, make sure it could deliver efficient results and improve your employees’ productivity. Take time comparing different copier models and see what features work best for you. Don’t hesitate to ask the seller or your potential supplier to explain the features and benefits the device has.

Manufacturer

Once you have a clear idea of the cost and features of the copier, start looking at the manufacturers. You will want to find out about the manufacturer’s brand reputation and track record. Look for reviews online to help you get an in-depth insight into the device you are looking to buy. As a rule of thumb, purchase your copier from an established manufacturer such Canon, Samsung and Konica Minolta.

Finding the right digital copier for your business all boils down to your needs. From the cost to the manufacturer, spending ample time in research will help you get the machine that suits your business perfectly.

Feeling overwhelmed by the options? We can help you choose the right one for you! Contact Caltronics Business Solutions at 800-775-9545 to talk to one of our team members about your business’s specific needs. Our educated experts will pair you with a digital copier that fits your needs and your budget.

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Rely on Caltronics for your Education Solutions

Educators and administrators alike are always looking for ways to save time, streamline workflow, and improve productivity with their document solutions. Whether it be in classrooms, school districts, universities, or libraries, we know how important it is to have a student records management system that is environmentally friendly, flexible and easy on your wallet.

Does that sound too good to be true? Then you haven’t heard of Caltronics!

bubbleCaltronics works exclusively with Konica Minolta, a leader in advanced imaging and networking technologies that brings together unparalleled advances in security, print quality and network integration, to provide scalable document systems that maximize the power of technology and improve results.

Some of the benefits of having a managed print service program for educators in place are:

  • Create exams and assessments with ease and get instantaneous results. Exam grades are automatically pulled back into the back-end data analytic system that compares testing results to state standards and integrates with the student information system.
  • Protecting student confidentiality. FERPA-compliant features are built into every Konica Minolta bizhup MFP. This requires users to identify themselves and restricts access with secure authentication in any form including passwords and standard HID cards.
  • Account-tracking functionality. Your bizhub can be used to assign costs to departments, grants, or individual students and teachers with panel-integrated cost recovery systems from Equitrac, Pharos, Konica Minolta PageScope Enterprise Suite, and JAMEX and ITC vending terminals in public-access areas.
  • High quality course content in-house. Notice the cost savings immediately when you use Konica Minolta’s digital presses to create high-quality, cost-effective color or B&W course materials.
  • Helping educational applications protect the environment with Konica Minolta’s Clean Planet Program. All bizhub models feature environmentally friendly Simitri® toner for clean, crisp print/copy quality, high toner yields to lower operating costs.

teacherWith the help of excellent Konica Minolta products, Caltronics MPS offers world-class print management—eliminating the stress and abundance of time spent managing the print environment, as well as helping you realize significant cost savings. Our team of specialist, combined with our knowledge of the processes, and leading edge technologies make the Caltronics difference: from the assessment and proposal phase, to setup and maintenance, reporting and quarterly reviews, and constant optimization efforts, our team is dedicated to continually providing you with the most successful document workflow solution for your environment. No matter your needs, our specialized Caltronics team is able to provide special attention and a customized solution to each of our MPS customers.

Choosing Caltronics MPS is more than just making sure your printing hardware runs properly. By gaining control of your printing environment, and capitalizing on a constantly evolving document workflow processes, you can successfully cut costs of business and focus on your true revenue streams.

Want to learn more about what Caltronics can do for you? Check out the services we offer on our website or call us today at 1-800-775-9545!