Category Archives: Printables

keeping your printer in top condition

How To Keep Your Printer In Top Condition

Printers are no doubt an important machine in any office or business. Despite the stronger inclination towards digitalization, no one can deny an organization’s need for a well-functioning printer.

The latest printer models have been updated and upgraded with incredible specs and functions. Some of these convenient innovations include faster production, wireless printing, and all-in-one printer and scanners.

The different functions and settings of a printer can confuse anyone and can sometimes cause complications. Improper use of these kinds of machines can expose it to damage, malfunction, or system error. This can happen regardless of how expensive or sturdy the printer is.

Despite the wide range of printer models available , each with their unique advantages and functionality, replacing a printer can still cost you a lot of money. This is why certain steps must be taken to ensure that any printer works at its best at all times. There are some simple but effective ways to keep  printers  in top working condition. Here are some of the things to consider when caring for your machine.

1. Keep Your Machine Clean

One of the ways to keep your printer running in prime condition is to ensure that it stays clean. Most printer issues are caused by dusty or dirty machines. Neglecting  to clean a printer for too long  can largely affect its output. K Cleaning your printer at least onece or twice a month is one of the easiest ways to prevent malfunction, damage, or jamming.

It will not only prolong its lifespan, but give you the best printing results every time. Each machine is different so make sure you check with your printer provider or user manual on the right ways to clean your printer and the proper materials to do so.

2. Regularly Check For Paper Jams

Aside from keeping a clean machine, you should regularly check under the hood of your printer for jammed paper. Any material stuck in the machine may not be evident right away so make sure to periodically take a look inside  for any objects that don’t belong.

A maintenance kit can help you check for any paper stuck inside your printer without unnecessarily removing or touching a machine part. In addition to paper, residual ink may find its way to other parts of a machine where it does not belong. Getting materials stuck in the machine will affect its speed and output quality. If left unaddressed, it can also damage  parts that can be costly to replace. Routinely checking for foreign objects inside of your printer can save a lot of potential headache and expenses in the future.

3. Choose The Right Cartridges

Choosing the right ink cartridge for your printer is another simple but important way to keep your printer running properly. With the overwhelming number of ink  cartridges to choose from, it can be overwhelming to finda replacement l. It can become tempting to lean toward off-brands, or special deals, but you must be careful that you aren’t sacrificing the print quality..

Every printer must be refilled with the cartridge it’s compatible with. Incompatible cartridges can jam your printer and cause the machine to fail, or worse, break it entirely. If it does work, it might produce sub-standard output that you will likely leave you dissatisfied.

If you are looking to save money, try having your old cartridges refilled by authorized dealers that often advertise special deals If your budget allows, you can also save by getting them in bulk. Same goes for picking the right paper for the document to be printed. By choosing the right materials, you can keep your printer running well, while producing the best possible output.

Planning to Upgrade Soon?

If your business requires a high amount of print production each day, it might be time to switch to a machine that adequately fits your needs. Caltronics has an extensive catalog of digital press and multifunction printers to choose from. You can also consider one  of our other print solutions, such as document management, production print workflow, and web submission services, to help take your business to the next level with a higher quality and more efficient production.


How To Get The Most Cost-Effective Managed Print Services

Choosing the right managed print services provider depending on your needs will allow you to produce large quantities of prints or documents efficiently and save time and money in the process. Of course, cheaper services are not always the best way to go, as you may end up with bad prints. Before selecting a managed print service, here are some steps to take to ensure that you find the right balance between high quality and cost-effective.

Compare Costs

Since there are no one-size-fits all packages, managed print services are highly customized to your business needs. You’ll want to put together some basics about what services you need before contacting any service providers.

Things to consider include the volume of prints, when you will be needing them, the material to be used, and even how much colored ink your design will need. Don’t settle for the first quote that fits your budget. Asking for quotes ahead of time will allow you to check with more suppliers and find the best price. You can ask for sample prints and include those in your comparisons.

Create A Production Estimate and Plan

Rush jobs cost extra, so strategic planning can really help you cut back on costs without sacrificing quality. Plus, by creating your estimated print or copy volume, you can forecast printing expenses in the coming months and create backup plans in case of difficulties with the production or any other issue you may face during your next printing runs or projects.

Scheduling your prints and orders ahead of time will also allow you to save some money and even get discounts as rushed orders will cost you more. If you’re about to place your first printing order, take that opportunity to learn about all cost factors. Some examples are equipment, materials, and the quantity needed.  A larger corporation printing thousands per day may charge you a bit more for smaller orders. So, if you have lower volume demands, consider working with a company that is used to dealing with smaller orders. Use this information to create pricing estimates and even compare costs in the future.

Learn How to Negotiate

This may not work for every managed print service provider out there. However, learning how to enter into a negotiation alone can help you work with the company in coming up with the best deal or package based on your needs.

Talking with managed print service providers will also help you find the quality you want for your prints. You can even negotiate and strike a long-term deal with a certain vendor if you’re going to be requiring their services more than once. Becoming a loyal customer may give you first dibs on special offers and the ability to strike even better deals in the future.

Printing Getting Too Much To Handle?

Is your printing production getting more demanding every day? It might be time to consider managed print services. Contact Caltronics Business Systems to see how we can help.

Revamp Your Office With Easy Ways This Spring

Easy Ways To Revamp Your Office During Spring 

With your employees spending at least eight hours a day inside your office, it’s easy for them to get stuck in a rut and bored with their surroundings, thus damaging their overall mood and productivity.

While there is work that needs to be done, we can do something about maintaining productivity and creativity in the office workspace. Revamping your workspaces is one way to keep your employees focused and motivated. Changing the vibe of your office can prevent them from feeling bored and unenthusiastic.

Spring is the perfect time to freshen up your office. Here are some easy ways to revamp your office workspace this season.

Declutter Your Workspaces

As simple as it may sound, cleaning and throwing out unnecessary stuff is one of the easiest ways to revamp an entire workspace. Removing items that are not needed can really make a lot of difference. It helps the mind remain organized and helps employees focus on their work more.

Having so many things at a desk or at a section of your office could also make an office appear small and claustrophobic. On the other hand, a tidy and more organized office and work desk will make an individual feel more relaxed and clear-headed.

Go Green

Spruce up your office this spring by placing tiny potted plants around your office space. Adding plants to your workspaces will not only provide you with cleaner air inside the office, it can also help reduce stress and make your office a more attractive place to work.

If your employees are allergic to some type of plants, go for potted cacti or other succulents! These types of plants are most suitable in an office or indoor setting and are known to last regardless of the weather or season. They’re low maintenance, so you don’t have to worry about them not being watered over the weekend or getting enough sunlight most of the time.

Create an Inspiration Wall or a Mood Board

This is an easy way to add something new to your office. Dedicate a small board or a small section of a wall for this. You can start by creating a seasonal or even a monthly theme.  Make it a collaborative effort and encourage your employees to contribute. This way, you are not only allowing them to contribute but to collaborate with each other as well. The mood board is a great way to share their ideas with each other. This is good especially for employees who are hesitant about voicing out their ideas to the rest of the office.

Having an inspirational or mood board to look at can help your employees with their creativity and productivity. This idea is not only easy to do, but affordable and requires very few materials.

Add Art to Your Office

It doesn’t have to be a big, flashy, expensive, and a coveted item. Small and humble art pieces such as frames, paintings, and vases can really change the way your office looks.

Printables are a great way to start. You can find free art online and use your high-quality printer to create quick art pieces. If you add in extra touches like photo-quality paper or even add some frames, you’ll have great looking pieces to display for a very low cost.

How Caltronics Can Help 

Caltronics offers quality solutions for your printing needs. Choose from  Konica Minolta’s product catalog or HP office equipment to find out what suits your needs more. You may get an all in one printer or upgrade to a bigger multifunction printer. Whatever your needs may be, Caltronics can help you find the right solution for your business. Contact us at 800-775-9545 for assistance.

creative ways to use printables for business

Creative Ways to Use Printables for Business

Print can be an effective tool to take your business to the next level. Let’s face it, work can be hard and running a business can be much harder. With the right tools and materials to help us, we can improve our business the fun and easy way. Here are five creative ways to use printables at work.

Work Day Planner

Sometimes work can get chaotic. On other days, you become disorganized. A great looking paper planner can help you things get in order. Paper planners are easy to find and make. Plus, you can personalize their design and print them out just how you want them. You can stick them to your cubicle wall so they’re the first thing you see when you start work.

Holiday Cards

Holiday parties and special events are perfect opportunities to make new business connections and build stronger relationships with clients. Instead of sending another greeting or invitation by email, take the traditional route by sending personalized cards via snail mail. Besides a personal note, you might want to send well wishes for their families too.

Business Cards

We already know that high-quality marketing materials can make a world of difference on how our customers perceive our brand. Your business cards are a great way to communicate your contact information and leave a good first impression of your business. There’s a multitude of business card templates on the internet you can customize to your liking. Alternatively, you can design one from scratch.


Literally make your brand stick with branded stickers. Because stickers are super versatile, you can use them in different ways to increase your brand recognition. You can produce and distribute bumper stickers to any car owners who will take them. You can also use well-designed stickers on your packaging not only to set it apart but also to make it look more upscale.

Office Wall Art

Your office isn’t just a place for running daily business operation. It is also a place to show off what your business is capable of. One of the best methods to wow your clients and investors is through visually appealing office décor. You can hang your company’s motto on the wall or frame an inspirational quote and place it in the reception area.

There you go – five types of printables that can help grow your business. Remember that a large part of making your printables effective is to produce them in the highest quality possible, which you can only do when you have a high-quality printer to back you up.

What Caltronics has to offer

Caltronics provides an array of printing solutions for your printing needs. Check out Konica Minolta’s product catalog or HP office equipment to find out which printer fits your needs and budget.

For small businesses, Konica Minolta bizhub C3110 can deliver color power as close as your desktop. For high-speed 3D printing with maximum definition at maximum volume, the ProJet 3500 HDMax offers unsurpassed value and performance. If you need to print materials in a wide-format, the HP Designjet T1200 is the right machine for you.

If you need any assistance, contact us at 800-775-9545.

how to improve your printed marketing materials

How to Improve Your Printed Marketing Materials

Great marketing comprises a combination of both print and digital communication. And, every business requires printed marketing materials that can represent its brand positively. Although a lot of marketing is taking place in the digital world nowadays, print is still powerful. In fact, customers view print materials as a time out from the constant digital updates. In today’s post, let’s talk about how you can make your printed marketing materials more effective.

Hire a Graphic Designer

Graphic designers can take your ideas and make them into something great. They are trained to create marketing collateral – such as brochures, flyers and posters – that will reflect your brand story while ensuring a clean and professional look. Find a graphic designer who can understand what you are trying to achieve for your brand and help you stand out from the crowd.

Use Great Visuals

Do you want to include your profile photo on your business cards? Maybe you want to add a group shot in your banner. Don’t settle for bad stock photos. An image that conveys quality will attract customers that value quality.  Whatever type of images you intend to use, it pays to have them professionally taken.

Go Beyond Paper

Print marketing is more than just brochures and leaflets. Large format printing is a great way to get your customers’ attention. You can use large format printing to decorate your walls or for pop-up stands. Besides this format, you can take your print marketing to the next level by printing on items like coffee mugs and magnets.

Use Top Quality Materials

The quality of the ink, the weight and texture of the paper, and the type of packaging can greatly affect the outcome of your printed materials. When it comes to your printed marketing materials, appearance matters, and you should look as professional as you are.

Invest in a Quality Printer

Well-designed printed materials leave a first good impression to anyone who comes across your business. With a high quality printer, you can achieve that. Printers with high printing capacity, an array of photo printing options and features that allow to print more complicated things – like brochures and catalogs – can make a world of difference on how your clients perceive your brand.

Getting managed print services is another great option that could help you present stunning printed marketing materials. With Caltronics Managed Print Services, your print environment and workplace operate smoothly. As a result, you save time and money and eliminate stress. Get in touch to know more.

Festive Printables for the Christmas Holiday

Festive Printables for the Christmas Holiday

There’s no need to spend hundreds of dollars to decorate your home this festive season. Crafting homemade decorations is an affordable way to add some delight and excitement to your home during the holidays. Here are simple and free Christmas printable ideas you should give a try.


Save money and time on your Christmas cards this year. Just print out these wonderful homemade Christmas cards from CountryLiving and you’ll have cards looking so elegant, your loved ones will never guess you did it yourself. Plus, with these charming printable envelopes to match your cards, you can finally send your letters in style. Make sure you use a high quality printer, such as a Konica Minolta machine, so that your colors come out bright and crisp!

Christmas envelopes


Add some embellishments to your home with these fun DIY Christmas garlands from Spruce Crafts. Print them out and string them together to hang on your Christmas tree, doors, windows, stair railings, along the hallways, or on your porch to set the holiday mood. You might also turn your home into a winter wonder with a snowflake garland from What Mommy Does.

Christmas garland


Mistletoes are must-have holiday décor, but gathering fresh mistletoe isn’t always easy. So forego the real ones and deck the halls with these adorable printable mistletoes prepared by Paging SupermomClub Crafted also has some tricks for creating your own mistletoe in minutes. Now, you have a photo prop to capture sweet moments with friends and family.

Christmas Mistletoe

Gift Tags

Add a personal handmade touch to your beautifully wrapped gifts with printable Christmas gift tags. Hey There Home has scoured the internet to offer easy-to-make printable gift tags in all colors, shapes and sizes. If you want to give a good laugh, try printing out this funny movie quote Christmas gift tags from The Happy Tulip. Make opening presents a more magical experience for kids and adults alike with Dreaming in DIY free ready-to-print gift tags.

Christmas Gift tags


Add a spark of holiday spirit by hanging printable signs on your walls. Eighteen25 free ‘all the way’ prints will want you to bundle your family up and spend some great time together. While these Christmas quotes will welcome your holiday guests with heartwarming words. If you fancy black and white, Taryn Whitaker got you covered with her b&w modern Christmas printouts.

Christmas sign

With these lovely, easy-to-craft printables, you’ll have Christmas displays and decorations in no time. By using a high-quality printer, your friends and family will never guess you made them at home.

Fun Printables to Spark Your Kids Creativity

Fun Printables to Spark Your Kid’s Creativity

Kids are born to play, create and have fun. Without enjoyable things to spice up their day, they get bored. Besides afterschool classes, sports, and playdates, printables are a great way to fill up your kid’s day.

If you’re looking for free printable activities to spark your kid’s creativity, here’s a collection of printables teachers can use in class and parents can use at home with their little ones.

Picture Puzzles

Puzzles challenge our thinking and exercise our minds. For toddlers and kids, puzzles can help them develop their imagination and problem-solving skills. It’s also a fun way to improve and refine their fine motor skills as well as develop their hand and eye coordination.

This website has a ton of picture puzzles for kids ranging from easy to difficult levels. Mr. Printables also offer free printable puzzles that are sure to give your little ones hours of fun. Their best seller is the Map of the USA Jigsaw Puzzle.

Printable Mazes

With printable mazes, you keep your children engaged without resorting to technology. This huge collection of printable mazes from All Kids Network will certainly keep your kids stimulated and have fun. They have holiday- and seasonal-themed printable mazes for every mileage.

Krazy Dad, on the other hand, offers a charming series of hand-drawn color mazes that tells a story. Their easy to challenging dinosaur mazes and assorted animal mazes are not to miss as well.

Games Worksheets

Fill a dull moment or break up the homework routine with these enjoyable printable games worksheets from From holiday-themed word search games to connect the dot animal worksheets and crossword puzzles, Activity Village has literally hundreds of games to keep kids of all ages pumped up.

The Spruce Crafts provides a bunch of hidden picture printables your kids will love. Some have very easy themes for the younger children and some are more complicated, perfect for the older ones. 

Coloring Pages

Trying to keep your kids busy while waiting for the good things to get underway? Like waiting for the sun on a rainy day or a good meal while out for a dinner? Hello Kids has got your back. Drop by its website and you’ll find chock-full of great free printable coloring pages for young and old kids alike.

Whether your child is looking to color his/her favorite superhero or sports, Edupics offer a wide selection of coloring pages, photographs and handicrafts that are categorized in themes. The household name for crayons, Crayola, also has quite an impressive list of coloring pages to boot.

To give your children the best experience and have your free printable activities looking like fine art, use a high-quality printer. Let our team guide you towards what type of printer to use.