Category Archives: Solution

Improve Your Office’s Printing and Faxing Efficiency with Caltronics

In order to compete in any industry, you need to be as efficient and effective with your time and your employees’ time, as possible. Caltronics Business Systems offers services and products like network fax systems that can change the way you do business for the better.

Document Management

Caltronics has received numerous awards for their customer service, especially when it comes to their services like document management, scanning and capture. With document management, Caltronics can help you ensure that papers no longer go missing in transit, and they will no longer need to be stored in random boxes within storage containers. The best part is that it does not even require extra hardware to get started. As long as your office has a scanner, whether standalone or part of a multi function printer, you have the ability to start reducing your paper use. Imagine being able to simply search for a document from five years ago online, as opposed to having to go digging through the storage closet and trying to find the right box, hoping that it was properly organized. This search can waste so much time for whoever is searching for it. Time they could be spending actually working.

Another great service that Caltronics offers to improve your office efficiency is network fax systems. The fax machine is one of the most inefficient and wasteful things in your office. Caltronics will connect you with OpenText RightFax to change this. With this service, you will be able to send and receive faxes through your computer instead of the fax machine, saving you time and money.

Staying on top of the newest technological advances to help use office resources more effectively can make huge changes in your office’s efficiency. There has been so much progress in the past decade even, and by missing out on them, you could be falling behind. No matter how big or small your office is, Caltronics can work with you to make important improvements and hardware or software changes necessary in order to get your office even more profitable.

How Can Caltronics Help the Legal Sector?

Maintaining countless legal records is no easy task. With civil case filings increasing nationwide annually, legal data management is now more important than ever. Secondary to maintenance is time management and cost efficiency; both of which are critical to overall workflow. Legal professionals need a winning combination of hardware, software, and services that solve business problems, improve processes, and create opportunities to be more profitable.

For nearly four decades, Caltronics has been a trusted leader in the California document management industry, providing best-in-class devices, technology, and support that assist law firms of all sizes. With our help, legal professionals are able to streamline legal data and record management efforts with ease in a secure and efficient way to achieve goals. Whether it be hard-copy or electronic document images, we have an excellent and cost-effective business solution for organizations entering the short-run book printing market.

records

Caltronics provides machines that deliver high-speed, high-quality output at speeds upwards of 250 ppm in color and B&W to keep your legal documents moving with optimum output. In addition, personalized features like automated toner replenishment, proactive service monitoring, and customized invoicing allow for increased print/copy productivity and reduced expenses. As a result, clients are able to print files at a faster rate and at a higher quality without opening additional software programs.

Count on Caltronics to help you create and scan professional documents in minutes. Save time and money when producing legal binders with tab pages and cover sheets with tab printing direct from standard print drivers. Integrate your 3rd party software with ease and allow hardware and software to work together flawlessly with the help of our HP Technicians and award-winning customer support to maximize system capabilities.

With incomparable customer service and comprehensive training, we pride ourselves on communicating technical aspects to our customers in an easy to understand format with unrivaled support and maintenance of equipment.

We understand the importance of confidentiality when it comes to legal record management which is why we offer the most advanced solutions for legal professionals. For example, security options on Konica Minolta bizhub devices include: keyword password, standard PIV/CAC identification card, HID Card, Biometric Authentication, HDD overwrite, Copy Guard Kit and Unity Desktop Professional software that offers a full range of legal printing capabilities including watermarks, stamping, overlays and more.

How to Access the Web Driver on Your Konica Minolta Bizhub

Do you know what the Web Driver is on your Konica Minolta Bizhub and where to find it? Not a problem if you do not, because it is easier to access than it sounds.

The Web Driver will help you add a scanned paper to an email, fax numbers, access SMD folders, and various other important information about your machine.  The first step is simple: press the “printer properties” button.  Next, press the “printer information” button, and you are set!

Watch the YouTube video for step by step directions about how to reach the Web Driver and what you can do on your machine once you reach that point.

For more quick tips and step by step videos about using your Bizhub, visit our YouTube channel.