Category Archives: Uncategorized

Flu Season in the Office! How to Avoid Getting Sick

When Old Man Winter starts coming around the corner, everyone has the cold on their minds. The cold brings in the chills, and the chills bring in the risk of catching a cold. Getting a cold is often a nuisance, but normally doesn’t merit staying away from the office. The flu, however, can be a bigger problem that will keep you out of the workplace for up to a week or more.

Flu Season in the Office!

In order to keep yourself from being annoyed by a cold or kept at home by the flu, you should take some precautions to make sure you stay healthy. The following are a few tips to keep in mind this season.

  1. Get Your Flu Shots

The problem behind the flu shot is that it’s essentially a guess that is made by the country’s top doctors every year as to which strain might be the most formidable. Even when you get the shot there is a chance that you will catch the flu anyway. In any case, it’s better to be safe than sorry, and getting the flu shot is your first defense against getting seriously sick.

 

  1. Eat Healthy

A lot of people talk about taking vitamin C to keep from getting sick during the winter. While the jury is still out on whether or not this is true scientifically, there is still some merit in this belief. Eating healthy can make your body much more capable of defending itself against viruses.

 

  1. Practice Good Hygiene

The ability to stay healthy during flu season in the office often comes down to something as simple as practicing good hygiene. Wash your hands often, and especially after touching surfaces in common areas such as the break room or restroom. If others in the office are transmitting flu germs, they’ll often leave them in these areas.

 

These three tips are just a few ways to keep from getting sick during the holiday season. Working in an office doesn’t have to be hazardous to your health. A few common sense precautions can go a long way this flu season.

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The State of California Approves Data Capture, Workflow Software Solutions from Caltronics

PRESS RELEASE

The leader in business process and print management solutions awarded California Multiple Award Schedules (CMAS) contracts empowering the State to keep pace with digital automation requirements
SACRAMENTO, CA – October 2, 2017 – Caltronics Business Systems, an industry leader in data capture automation, document management systems and business process management, secured two key California Multiple Award Schedule (CMAS) contracts with the State of California, Department of General Services. These CMAS contracts enable state and local government agencies to work with Caltronics local, California based teams on data management systems, from initial consulting and engineering, through implementation, and ongoing customer support.
“For over 40 years, Caltronics has been providing leading edge technology and award-winning service in the print management and software solutions industries” said Mike Phipps, Caltronics Vice President of Sales. “These CMAS contracts, which include products and services provided by our partners, PSIGEN Software Inc., PaperCut, and Canon Scannners will allow government agencies to improve service delivery, which will ultimately benefit the citizens of California.”

Under their new CMAS contracts, Caltronics is now authorized to provide California government entities with automated end-to-end data capture, workflow and content management that will improve operating efficiencies and reduce agency operating costs. These multifunctional software solutions positively impact every segment of government agency service delivery.

About Caltronics

Since 1975, Caltronics has been providing commercial enterprise and government institutions with leading edge technology and award-winning service in the document management and software solutions industries. Their expertise in systems integration allows them to build custom applications designed to improve workflow and data management.
About PSIGEN Software (3-17-70-0762D)

Psigen Software, Inc is the innovative leader in document scanning and capture automation software. For over 20 years, PSIGEN has provided software to help organizations of all sizes convert content into managed digital assets. The solutions focus on cost reduction, compliance, flexibility, standardization and improved efficiency. The lasting result is a more productive end user, using fewer mouse clicks and keystrokes while accomplishing complex, and powerful content management and workflows. With
PSIGEN’s ability to publish data into practically any software, and it’s advanced document capture and data extraction toolset, PSIGEN can meet all the needs of any organization.
About PaperCut ( 3-17-36-0037B)

PaperCut is a world leader in print management solutions that are used by over 50,000 organizations in over 100 countries. Their solutions help reduce costs and the use of paper, which has a positive impact on the environment. Compatible with any brand or platform, PaperCut makes it easy to manage printing usage and behavior, while enhancing security functionality through authentication and assisting with
compliance requirements using Secure Print and Release (“FindMe” Printing)

About Canon Scanners (3-17-36-0037C)

The complete Canon scanner line offers high quality, leveraging years of excellence in
developing high precision optic technologies. Consisting of document, check, and photo
scanners, Canon Scanners enable businesses and personal usage to improve costs,
efficiencies, and sharing information easily

Contact Caltronics:
Matt Blevins
916-361-5314
blevinsm@caltronics.net

How Caltronics and PaperCut Make Educators’ Lives Easier

Like any organization, schools have to operate on tight budgets. And you probably do not need to be told that school districts have their own unique challenges and quirks. This makes spending in public schools even more scrutinized and managed than almost anywhere else.

Caltronics Business Systems is aware of this fact and is dedicated to helping keep costs down in a variety of ways. One piece of software offered through their services is PaperCut. Below, you will see what PaperCut is and how it can help make your school better.

papercut software

What Is PaperCut?

PaperCut is a company with a suite of software products created to help any organization cut down on paper and become more knowledgeable about printer and copier use. They do this by giving administrators deeper access and control over printer usage. PaperCut constantly monitors printing from any device connected to the network anytime a copier is used. PaperCut also has software that can keep documents more secure.

How It Can Benefit Schools

Caltronics Business Systems can connect an entire school district or any individual school with the PaperCut software. This software will help ensure that printing is being utilized in an efficient manner. The quotas feature lets an administrator set how much printing can be done by a classroom (or other restrictions, like subject or group). It also prevents students from inappropriately taking advantage of printing by letting teachers approve any print job within the classroom.

Of course, the detailed reports that PaperCut offers ensures that your school will know exactly why and how printing is being used. Without this tracking information, there is no telling how much paper and ink is being wasted on unnecessary printing. Once the reports are acquired, you can work with Caltronics to get help understanding and analyzing the information.

Caltronics has been helping schools and countless other organizations with their business needs for decades. In addition to PaperCut, Caltronics offers a wide variety of other services that can help improve the productivity and connectedness of the school’s information technology. Just as importantly, they have a dedicated team of experts who are there when you need them as well. Give them a call if you are interested in learning more about PaperCut or any other business solution.

Fall Printables for Home and Office

Fall is a prime time for decorating an office or home with festive ornaments for the season. After the long summer, a celebratory spirit often fills the air during the autumn months. And the numerous holidays do not hurt this atmosphere.

Getting in the fall spirit should not be a costly endeavor. With a great printer, you can take care of all your fall decorating from within the home or office. There are dozens of great sites (and an unlimited supply of Pinterest links) with various fall printables that can make any home or office look ready for fall. Below are a few examples.

We’ve also sprinkled in some fall printables we’ve created, just for you!

  1. One of the more eclectic groups of free fall printables can be found at this website. They have everything from quotes to cute designs and paintings. Some are directly fall related, with plenty of pumpkins, and others just feature the right colors (oranges, browns, and yellows).
  2. Try out this Caltronic’s creation, featuring Oscar Wilde’s famous fall quote: fall printable
  3. You can find a number of printable quotes and expressions related to fall here. One of the more popular is this quote from Humbert Wolfe that romanticizes the fall months: “Listen! The wind is rising, and the air is wild with leaves, we have had our summer evenings, now for October eves!”
  4. This Little House of Four list of twenty fall printables will add an air of class and artistry to a home or office. By printing these and framing them, you will gain a great look for just about any décor. A high-quality printer will be able to really get the detail on the great printables available here.
  5. Keep it simple with this Caltronic’s creation: Caltronics Fall Graphic Qoutes_1A
  6. For those looking for a home project that can involve kids, Town and Country Living has free printable leaves that are meant to be placed on wreaths but can be used for decoration anywhere around the house. Kids can help cut these out and decorate them.
  7. Get your Pumpkin Spice onCaltronics Fall Graphic Qoutes_3A
  8. At The 36th Avenue, they have collected twelve printables for Thanksgiving and fall that give a vintage feel. They include pictures, along with smaller cutouts that can be used for gift bags, cards, mason jar tops, and much more.
  9. Enjoy a new beginningCaltronics Fall Graphic Qoutes_2A

Caltronics Can Help Find the Wide-Format Printer You Need

If you are in the market for a wide-format printer for your office or workspace, then you already know that there is quite an array of options. And with all of the specifications, like ink capacities, sheet sizes, and resolutions, it can be overwhelming.

Caltronics Business Systems has been connecting people with the perfect IT products and solutions for decades, and can help you do the same. They treat every client as an individual and really work hard to understand the needs of the workspace and provide the best options for them.

wide-format printer

The HP Designjet T2530

For those looking for a wide-format printer that can be both efficient and provide professional quality, Caltronics offers the HP Designjet T2530. This Designjet, one of the newer models, prints in 2400×1200 dpi, ensuring extremely detailed renderings for any professional office. This detail can take a lot of ink, which is why the printer also comes with high-yield ink cartridges to ensure that you will not be wasting time trying to reload the ink after every big print job.

The T2530 brings together the quality that you trust from HP with many new features that allow for ease of use. Not everyone in your office is going to be a professional with technology, and getting a printer that is too complicated can slow everyone down.

Ease of Use

The Designjet’s control panel is made to be easy to use, from the basics of printing, copying, and scanning, to the use of internal and external storage and security features. The printing itself is easy as well, as the T2530 has simple front loading that will automatically align and identify the media to be used for a print job.

If your office is in need of a wide-format printer to create maps, line drawings, or large prints for presentations, the HP Designjet T2530 is a great choice. Give Caltronics a call to learn even more about this printer and the rest of the product line that they offer in order to ensure that you get the right one for your needs, and the best service in the industry as well.

4 Office Security Issues You Didn’t Know Existed

Security is essential for maintaining trust in a company or business. When most people think about office security, they probably imagine hackers getting into the office’s main servers. Oftentimes, security issues that offices face are much more nuanced than this. Below are four examples of security issues you may not know about and how to help stop them.

internet-1593256_1920

  1. Printers and copiers

Did you know that multifunction printers (MFPs) can hold data on their hard drive? Documents can potentially be retrieved directly from the hard drive or through Wi-Fi if not properly protected. Thankfully, if your MFP is from Konica Minolta and Caltronics, they have taken numerous steps to ensure that these types of threats will never be an issue for your office. Two such steps are the ability to auto-delete older print jobs and password protection.

2. Social media use

Let’s be honest – every employee with social media accounts has logged onto Facebook or Twitter while on their work computer. These sites, however, are becoming increasingly popular for phishing attempts. And if hackers gain access this way, they may be able to get access to office documents. Make sure that employees are made aware that if they choose to use social media, they should not be clicking any questionable links. Or, you can block access to these sites from office computers.

3. Paper filing

 It may appear to be safer to keep confidential documents in paper form rather than online, considering all of the talk lately about hacking. But when papers are filed without proper precautions, they can just as easily fall into the wrong hands. Paperless solutions, like the ones offered by Caltronics, can be a secure alternative that ensures these important documents are not vulnerable to being physically taken.

4. Using mobile devices for business

It is becoming common practice for employees to bring their own devices to work. This practice needs to be supervised, however, because of the security risks involved. Smartphones and tablets can be vulnerable to hacking and phishing attempts, sometimes even easier than computers.

This is especially the case when office computers have standardized security measures in place. If people are accessing secure information via their mobile device, whether in the office or at home, it is necessary to have a cloud server with strong encryption, and the employees should be made aware of the risks.

When you use Caltronics, we can help you reduce your risks and simplify your document usage.

How to Stay Focused in a Freezing Cold Office

As summer comes, so does the heat. For many offices, this means an overabundance of air conditioning use. Every office has that one guy who complains if it’s above 65 degrees. Sometimes the A/C will be accidentally left on all night and you will feel like you are entering an igloo.

Being cold is associated with a drop in focus and productivity, and this does not help anyone. Below are some tips to stay warm no matter how cold the boss makes the thermostat.

How to Stay Focused in a

  1. Keep warmer clothes in the office. It seems crazy to wear a sweater to work when it is 90 degrees outside. But do not let this stop you from wearing warm clothes altogether. Bring a sweater or light jacket and keep it in the coat closet or on the back of your chair.
  2. Move around! Walking around and staying active not only keeps you warm. It also helps improve focus. Staring at the computer screen for hours at a time may feel more productive, but without taking a break, you probably are not getting as much done as you could. It also will help spark your creativity.
  3. Get new technology. For those who enjoy any excuse for tech upgrades, you can find great USB hand warmers, heated chairs, or even a heated keyboard.
  4. Bring warmer foods for lunch and snacks. You can even use the cold as an excuse to grab that second cup of hot coffee. Bring some soup or leftover pasta to keep yourself warm during the midday when focus can wane.
  5. Consider greener alternatives. For someone who is environmentally-conscious, blasting the A/C can be even more painful than just the loss of focus (and the feeling in your fingers). If there is just one person in the office who keeps the temperature down low, suggest a personal fan that will both take less energy and stop hampering others’ productivity. And if that doesn’t work, consider making your office greener in different ways to make up for the wasted electricity! Reducing paper use by using email and cloud computing more will help a lot.

Regardless of your personal office situation, communicating the issue in a constructive manner can sometimes make all the difference.