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Why Your Printing Business Needs A Wide Press Machine

Expanding services, products, or other offerings might seem like an expensive option for growing businesses. However, if you do your research, investing in new things can bring in great returns in a short amount of time. One way for printing and print-related businesses to expand is to invest in bigger and better machines. One good example of which is a wide format printer or a wide press.

There are three major ways a wide press can help you not expand and grow your business

Let’s go into them one by one.

Flexibility and Efficiency

A new and updated wide printing press will reduce overall production time. This will not only benefit your employees but will also allow you to cut other production costs such as electricity, manpower, etc., It’s always tempting to continue with your “trusty” old machine, but take a minute to consider what issues you’ve had with your older product recently. Outdated printers can also cause issues that we usually ignore, such as:

  • paper jams
  • low-quality scans
  • inaccurate colors and sizes
  • poor quality printouts

These small but recurring issues are signs that it might be time to upgrade your printing press. Getting the latest wide format printing machines can help you address these technical issues that you may have been experiencing.

While they are mostly fixable, the costs of fixing and maintenance may already be enough to get a new machine. Take some time to reevaluate these small expenses and consider getting a new wide press machine.

Improved Sales and Income

Any knowledgeable businessman knows how to look for new ways to increase their business income. By getting an updated and high-quality wide press machine, you can start accepting more orders, which is a great way to elevate your business through faster delivery time. A new wide press will also produce better-looking outputs and products. Altogether, these factors can influence your business positively among your customers or clients.

A greater impression of your products and services can improve customer feedback and help increase the income of your business. You will be getting your huge investment covered in no time and start seeing improvements and better numbers in your sales reports.

Better Business Opportunities

Being able to produce more types of printed materials could really bring your business to a whole new level. Offering more will attract new customers that may have overlooked you before, bringing you new customers and better business potential.

You can also start coming up with ways to maximize a wide press such as:

  • create a variety of print-related products
  • bundle together services and offerings in packages
  • offer special discounts or offers to old customers
  • provide free samples

Getting a machine like the HP PAGEWIDE WEB PRESS T200 HD COLOR SERIES is a good way to start. It’s a versatile and high-tech machine with a broad range of applications that will surely help you do more with uncompromised quality. See more of Caltronic’s catalog of wide format machines or contact us at 800-775-9545 for more information.

 

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Printing Quality Stickers For Your Business

How to Print Great Stickers for Your Business

There’s no doubt that a business must be efficient at all times. To increase the productivity of your business, you must organize your daily operations. There are a lot of ways to do it. From improving your workspace to being on top of things. It can be as simple as knowing where things are and avoiding cluttered desks and storage. Office equipment, especially the ones carried outside the office can also use a label to prevent misplacing or losing them.  One way to avoid this is to use stickers.

Aside from in-office use, you can also use stickers for your business. You can use it on your products, promotions, and even as giveaways to your customers and clients. Great stickers can help increase recognition for your business as well.

However, simply printing out stickers isn’t enough. They will have to have look great and be high quality. Here’s how you can print great stickers for your office or business.

Choose the right printing material

Print your stickers on a material that will not fade easily. Choosing where to print your stickers is also important. By using strong or sturdy materials, you’ll avoid issues with fading or insufficient stickiness. Missing stickers or labels can defeat your purpose of using them to organize in the first place.

This is why you will need to consider where you will be putting the stickers before printing them. Are they for use inside the office? You can use a strong paper material. For travel? Use an extra thick vinyl. For outdoor equipment? Consider waterproof and materials resistant to scratching and fading. For your products? Use a material with a strong adhesive. This will avoid people from tampering with your products to distribute or sell them in an illegal way.

These are only a few of the things you will need to take note of when choosing a sticker material. They will have to be of high quality, durable, and completely serve your need for the sticker.

Use a high-quality printer

Using the proper equipment is as important as choosing a quality material. A quality sticker material is useless if the print fades fast. To avoid this, you will have to use a quality printer. A great printer will allow you to print detailed stickers for your business. If you have an intricate design with bright or solid colors, you will find a good printer as a good investment. When printing stickers (or anything), it is important to bring out your logo or image in the best way possible.

For businesses with growing operations, you can choose from wide variety of printers from Konica Minoltas’s product catalogue. Find what you need from a selection of office printers and multifunction digital press equipment for bigger operations. HP Office also has a variety of office printers to choose from. You can pick one depending on your budget, needs, and other purposes it may serve.

For any office or business, planning to print great stickers might seem like a straightforward task. However, how we do these small tasks can greatly affect the entire business. When it comes to choosing an office or business printer, you can checkout Caltronics’ catalogue of products and services. Contact us today at 800-775-9545 and learn the best choice for your business!

How to Enhance Your Brand Image with Office Technology

Businesses should incorporate the right balance in using all the tools available to build a positive brand image. In today’s market, first impressions matter greatly and your customers won’t hesitate to leave if you can’t give them what they need quickly.

How to Enhance Your Brand Image with Office Technology

Here’s how you can make the most of the tools at your disposal to improve your brand image and make a memorable experience for your customers and employees.

Pick Office Technology That Enhances Your Desired Brand Image

How do you want your customers to perceive your business? For example, if you want to be viewed as reliable and trustworthy, you might want to consider using technologies that convey a sense of security. A good way to do that is by installing biometric access to devices, security cameras, and smart locks. If you’re tech-focused and energy-efficient, set up smart lighting and cooling systems in your office. Whatever brand image you’re trying to project, make sure that your technology is high-quality, current, and easy-to-use.

Provide a Remarkable Experience to Your Guests

If you’re serious about offering a stellar service to your guests, use workplace technology that can enhance their interactions with your business. You can do that by providing wi-fi and device plug-ins in your reception and conference areas. If you want to impress prospects and new clients, equip your huddle spaces and meeting rooms with the latest technology – such as a wireless presentation solution, interactive whiteboard, smart video conferencing camera, etc.

Use Technology to Keep Your Staff Productive

Happy employees are your brand’s top ambassadors. They are your company’s extension. When your employees have a positive work experience, they are likely to share it around, and as you may already know, words travel quickly. For you to create that sense of happiness among your people, make sure you provide them with office equipment that will keep them productive. These may include top-of-the-line computers, multifunction printers, and efficient mobile scanning solutions. Investing in premium collaboration tools and email management systems is also a wise idea.

Invest in Your Company’s Visual Assets

One element that can make a huge difference with your company image are your printed materials. This includes brochures, leaflets, business cards, direct mail postcards, flyers, posters, and more. They are an essential part of your business’ marketing and advertising assets. Not only because they can help establish your brand, but more often than not, they are the first encounter a potential client or customer has with your brand. High-end printed materials allow you to bring the aesthetic qualities of font, color, images and texture to life. It also shows your professionalism and respect to your customers.

If you want to convey the right message and leave a lasting impression to anyone who comes across your business, invest in a high-quality printer. Not sure what kind of printer to purchase? We can help!

How Can Wireless Printing Increase Productivity

Print technology has improved significantly and in many homes and offices, wireless printing is becoming the norm. Here’s how wireless printing can benefit your employees in terms of their productivity.

How can wireless printing increase productivity

Save Precious Time

As long as the printer remains within the wireless network range, everyone in the office can use it – may they be on another floor or building. Your employees can focus on their tasks and print an important document at the same time without having to leave their seats.

Furthermore, everyone can send their documents at once and the printer will keep them organized in its queue until their files are up for printing. They only have to walk to the printer once all documents are printed out. Having a printer in a centralized location not only eases accessibility, it also increases office efficiency.

Reduce Cost and Space

You can have one wireless printer for the whole office. If your business occupies three floors in a building, you don’t have to buy a printer for every floor since a wireless printer works as long as it is within the network range. This alone is already a huge money-saver since you cut down the cost of buying new printers as well as replacement ink and toner cartridges.

Because wireless printers don’t have to be next to your computer, you can set it up in its own space away from other office machines, without having to install cables and connectors. You only need a power cord to connect the device to a power source. Not only you save money, you also reduce noise in workspaces and the potential hazards that come with too many cables.

Brings Flexibility

Wireless printers are compatible with several file types such as MS Office documents. They also support cloud storage and file sharing. There are apps and other cloud printing services that suit every wireless printer manufacturer so you can maximize your printing tools.

Some of the best wireless printers could let you print from the internet to your printer even if you are accessing it outside the workplace. In other words, wireless printing offers flexibility and convenience to virtually anyone who needs it. Most importantly, in a workspace with multiple users, its flexibility can make printing much simpler.

Print On the Go

One of the biggest benefits of wireless printing is that you can print from your smart phone, tablet or even a camera with built-in WiFi. This means that you can print even when you are moving, no need to stop whatever you are doing just to be able to print a document out. You can work on other tasks while sending a document for printing from your device to the wireless printer. This is especially helpful when you are in a rush.

What’s even better is that wireless printing comes with multiple functions (e.g. copying and scanning) and features (e.g. color modes, previews and quality levels) that you can access even from your mobile devices. This way you can scan and print exactly to your requirements, giving your business the results it needs.

Wireless printers are designed for busy, productive people in mind. If you think it’s time to switch to wireless printing, get in touch with our team so we can help you set up the right printing solution for your business’ needs.

7 Quick Tips for Improving Workplace Productivity with Technology

Becoming productive in the workplace can sometimes be difficult. After all, there are so many distractions in the office that can affect our attention span. However, by equipping your employees with the most useful and advanced tools and systems available on the market, you can help boost their productivity.

7 Quick Tips for Improving Workplace Productivity with Technology

Here’s how you can use technology to empower your workforce.

Make it Easy to Collaborate

Whether in the office or out, effective collaboration between your people and customers is a guaranteed way to improve productivity. There’s a myriad of online tools with easy-to-use features that inspire teamwork and collaboration. Examples are Asana, Trello and Slack. Explore and try free versions and then pick out the best tool that suits your needs.

Remember to Use the Phone

It doesn’t always make sense to go back and forth in email chains and chat messages when you can pick up the phone and answer inquiries straightaway. This could mean making your phone system work regardless of where your employees are. Having one phone number that can ring on multiple devices is a surefire way to get issues taken care of quickly and efficiently.

Connect on the Cloud

Instead of using physical equipment in an office, the cloud is a good place for storing documents and data remotely. Since projects on the cloud can be easily managed and accessed, your team can stay in touch and work collaboratively on the most up-to-date version of files – anytime and anywhere.

Consider Instant Messaging Channels

Rather than take those long walks across the office, why not use modern instant messaging platform for faster and easier communication. Not only can you ask questions whenever you feel like, you can also get answers instantaneously. Through IM platforms, losing or not seeing an email is no longer an excuse. Messaging platforms are great for asking quick questions, sharing drafts, and even collaborating as a team in group channels. Messaging platforms can eliminate some meetings, which can be real productivity killers.

Allow Flexible Working

By providing your team with portable devices such as laptop and tablet, they can be mobile and agile. Installing these devices with appropriate tools, your employees can stay in touch with colleagues and clients even when they’re on the field or out of normal working hours. This flexibility can increase team morale and, thus, improves productivity.

Use Up-to-date Computers

Your employees cannot be productive if they’re suffering from slow, poorly performing computers. By giving them modern computers or updating computer software whenever necessary, you greatly boost their efficiency. Having a fast internet connection can also do wonders to the productivity of your people.

Don’t Forget the Printer

Mind you, printers are indispensable office equipment even in a digital world. The latest printing and multifunction devices can enhance efficiency and productivity levels in your office by allowing your team to search within scanned documents, print from mobile devices, and reduce paper copy redundancies. And because of their advanced functionality, your team can access cloud tools directly from printers and multifunction devices with ease. Plus, modern printers work just like you would expect a smartphone to work, so less training is required for new users.

At Caltronics, we can help you increase workplace productivity with the right printing solutions. Contact us about out Managed Print Services, Scanning Soltutions, Network Faxes, and more.

5 Ways to Motivate Employees (other than a raise!)

Without a doubt, motivation is a driving force of success for many employees and yet, it doesn’t always come easily or naturally. As a business owner, motivating your people all boils down to knowing where their motivation comes from; it’s about understanding what drives them.

How to motivate employees

Motivation does not always have to come in the form of salary increase. Some employees are motivated when they do things that they are passionate about while a few others feel motivated when they can make the most of their talents and strengths. For some, motivation is about developing new skills and taking on challenging roles.

So how do you motivate your employees at work? We’ve got some ideas for you!

Provide Opportunities for Growth

Employees feel valued when they know you care about their career and are invested in their long-term success. Encourage them to join workshops and seminars that can help them grow personally and professionally. Invite experts in your industry or in areas they’re interested in to encourage a culture of learning. Give them the chance to develop a new product or service.

Recognize Successes, Big and Small

Employees who are recognized are more loyal, more engaged, and are more likely to stay in the company. Make it a habit to recognize employees for a job well done. Ask them to share any situations where they solved a problem and praise them for their hard work. Show them that you appreciate their work by rewarding them with things they can enjoy, like a free movie pass or gift card for pizza. For bigger achievements, try giving a paid certificate to a professional development class.

Create a Positive Culture

Besides offering a competitive salary, make sure to create an environment where people are genuinely happy to be working there. Your employees will be happy to come to work when they enjoy what they do. This doesn’t mean giving them free lunches everyday, just offering simple perks like extra vacation days and or work from home once a week can be motivating enough.

Add Variety to Their Roles

Try to build a workspace that isn’t monotonous day in and day out. If employees do the same tedious and menial tasks every single day, they will lose focus and eventually get fed up with their role. Likewise, an employee overloaded with responsibilities may struggle with the pressure and experience work fatigue. To avoid these situations, create a balance and variety by delegating tasks efficiently.

Make Their Job Easy

This doesn’t necessarily mean reducing their workload. What we mean here is that you make them more productive through tools and technologies that can make their lives easier. For example, instead of contracting an external vendor to print important documents, why not purchase a high-quality printer that can do the job. By doing this, your employees can save time and effort that they can reallocate to doing more important tasks.

Finally, at the end of the day, be reminded that motivation factors vary from one employee to another. What works in motivating one employee may not necessarily work for another. One of the best things you can do is ask them.

How Document Management, Scanning, and Capture can Benefit Your Business

Filing cabinets were once essential pieces of office furniture but rifling through them in search of a crucial document for an urgent client meeting can surely slow you down. However, by using digital solutions for your paperwork and ultimately becoming paperless, you turn document management into a painless task.

What exactly is document management? Truth be told, every business deals with document management regardless of its size. Mainly, it’s the process of scanning, capturing, and storing a document.

How Document Management, Scanning, and Capture can Benefit Your Business

Here’s how your business can benefit from having an efficient document management, scanning and capture system.

Free Up Office Space

Office space costs money. Instead of filling your office with unnecessary equipment for your documents, why not use a software-based document management system. Not only will you reduce the need for file cabinets, boxes, and storage bins, you also cut rental costs.

For other hardcopy documents, they can be kept in secure, dedicated locations like a warehouse. Thus, freeing up space in your office for more important things.

Improved Data Security

Data security is paramount to your business. However, when documents are held on paper, they can get lost, stolen, damaged and replicated. With a good document management system, you have control over your business’s sensitive information and can secure access for different groups or individuals.

A digital database with easy backup also prevents file loss and keeps your data encrypted and password protected.

Enhanced Searchability

It can be difficult to find the exact document you need right when you need it. Sometimes you only remember the topic it covers or certain keywords, which would not be enough information to locate a physical document. Searching for and retrieving physical documents can take time and cause a lot of frustration. With a document scanning solution, finding specific files by a word or phrase in a document becomes increasingly easy.

If you have a robust search feature in your system, your team can accurately browse through your archives on a regular basis. This saves you a great deal of time in the long run.

Easier Access

For organizations with a large, mobile client base, a document management system can be useful. This is  true for clients that seek frequent and immediate updates on their information. A digital solution is also beneficial for companies with a large workforce scattered around the globe as this enables them to access documents virtually anywhere as long as there is an Internet connection.

It goes without saying that a document management, scanning and capturing technologies present your team a better way to manage and organize your data.

At Caltronics, we can assist your business to find the solution it needs to manage documents with optimal efficiency – saving you time, money, and energy in return.