How to Create Last Minute Holiday Cards

With the start of December and Christmas right around the corner, it’s time you send out your “Season’s Greetings” to all your customers. Nothing shows customers you care more than a holiday card during that special time of year. Most businesses rely on external vendors to do the printing of holiday cards. However, with a little help from Caltronics, your business can design and print cards in-house, not only saving you money but also a lot of time.

How to Create Last Minute Holiday Cards

Let Caltronics’ Production Print Workflow (PPW) Do Your Work

Printing a couple of hundred holiday cards may seem like a huge task, especially when you have desktop printers to work with. Well, let Caltronics help you out with that. After a brief session, Caltronics assesses your printing needs and provides both hardware and software accordingly to make printing a swift process. So bulk printing becomes a lot easier with the push of just a few simple buttons. The benefits of PPW are as follows:

  • Easy printing method
  • Installation of Konica Minolta office devices with exceptional photo printing abilities
  • Perfect for holiday cards
  • Saves time with faster printing
  • Bulk printing capabilities
  • Easy to use hardware and software so anyone in the office can use it
  • Proper training to use both hardware and software

Make Bulk Printing Easy with Variable Data Printing

It doesn’t just stop there. Caltronics ensures that you have the capability to make each card personal to your customer with variable data printing. With variable data printing, all you have to do is feed the design of the holiday card in with the information of each client. You can tell the system which information needs to change, for example, name and address, on each card. You supply the system with a database of all your client information and the system ensures that each card is customized with the variable information that you have supplied with the database. Saving you a lot of time and effort.

You can install the system today and use it not only for holiday cards, but all your printing needs. So it is a worthy investment that will make your print workflow a lot smoother and quicker. Making this an investment not just for this holiday season, but years to come.

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Flu Season in the Office! How to Avoid Getting Sick

When Old Man Winter starts coming around the corner, everyone has the cold on their minds. The cold brings in the chills, and the chills bring in the risk of catching a cold. Getting a cold is often a nuisance, but normally doesn’t merit staying away from the office. The flu, however, can be a bigger problem that will keep you out of the workplace for up to a week or more.

Flu Season in the Office!

In order to keep yourself from being annoyed by a cold or kept at home by the flu, you should take some precautions to make sure you stay healthy. The following are a few tips to keep in mind this season.

  1. Get Your Flu Shots

The problem behind the flu shot is that it’s essentially a guess that is made by the country’s top doctors every year as to which strain might be the most formidable. Even when you get the shot there is a chance that you will catch the flu anyway. In any case, it’s better to be safe than sorry, and getting the flu shot is your first defense against getting seriously sick.

 

  1. Eat Healthy

A lot of people talk about taking vitamin C to keep from getting sick during the winter. While the jury is still out on whether or not this is true scientifically, there is still some merit in this belief. Eating healthy can make your body much more capable of defending itself against viruses.

 

  1. Practice Good Hygiene

The ability to stay healthy during flu season in the office often comes down to something as simple as practicing good hygiene. Wash your hands often, and especially after touching surfaces in common areas such as the break room or restroom. If others in the office are transmitting flu germs, they’ll often leave them in these areas.

 

These three tips are just a few ways to keep from getting sick during the holiday season. Working in an office doesn’t have to be hazardous to your health. A few common sense precautions can go a long way this flu season.

DIY Decorations for Thanksgiving

Despite the fact that Thanksgiving is embedded in the American tradition, this fall holiday tends to be overlooked as far as decorating is concerned. As soon as Halloween ends, it seems like Christmas decorations pop up all over in stores and restaurants, with Thanksgiving receiving little recognition by comparison.

In the spirit of fall and Thanksgiving tradition, you should elect to take on some easy decoration projects right at home to show your Thanksgiving spirit. Here are just a few to help you get started.

  1. Wreaths

Wreaths are a pretty symbolic door piece for Christmas, but Thanksgiving has plenty of plants and foliage to pick from to decorate a wreath as well. In fact, the fall colors will go perfectly on any door to welcome your guests. They’re also really easy to make.

 

  1. Twig Turkey

Rustic, homely feelings dominate Thanksgiving, along with turkey, so why not combine the two into a great decoration project. A twig turkey will look great as a centerpiece on your dinner or coffee table, and it could even be a great project to involve your kids in as well!

  1. Leaves and Mason Jars

This one probably takes the cake in the easy DIY project department. All you need are some fall-colored leaves, mason jars, glue, and some tea candles! This project will create nice fall-themed lanterns that will add to the glow of the fall.

4. Coloring Pages

You don’t have to get too fancy. Why not have the kids color some Thanksgiving-themed coloring pages? We put together three for you that you can download and print out.

Download the pdfs: 1, 2, 3.

5. Autumn Lights

Everyone knows that Christmas lights are almost ubiquitous once the holiday season starts kicking in, but that doesn’t mean they can be used for Thanksgiving as well! Just using some fall leaves, you can put these on your Christmas lights to create a great decoration for your home.

These four do-it-yourself projects are simple and easy to get done from the comfort of your own home. With a little time and a quick trip to the craft supplies store, you will be able to show your Thanksgiving spirit and add a little color to your home as well. This way, you can help add Thanksgiving back on the calendar in its rightful place before Christmas.

The State of California Approves Data Capture, Workflow Software Solutions from Caltronics

PRESS RELEASE

The leader in business process and print management solutions awarded California Multiple Award Schedules (CMAS) contracts empowering the State to keep pace with digital automation requirements
SACRAMENTO, CA – October 2, 2017 – Caltronics Business Systems, an industry leader in data capture automation, document management systems and business process management, secured two key California Multiple Award Schedule (CMAS) contracts with the State of California, Department of General Services. These CMAS contracts enable state and local government agencies to work with Caltronics local, California based teams on data management systems, from initial consulting and engineering, through implementation, and ongoing customer support.
“For over 40 years, Caltronics has been providing leading edge technology and award-winning service in the print management and software solutions industries” said Mike Phipps, Caltronics Vice President of Sales. “These CMAS contracts, which include products and services provided by our partners, PSIGEN Software Inc., PaperCut, and Canon Scannners will allow government agencies to improve service delivery, which will ultimately benefit the citizens of California.”

Under their new CMAS contracts, Caltronics is now authorized to provide California government entities with automated end-to-end data capture, workflow and content management that will improve operating efficiencies and reduce agency operating costs. These multifunctional software solutions positively impact every segment of government agency service delivery.

About Caltronics

Since 1975, Caltronics has been providing commercial enterprise and government institutions with leading edge technology and award-winning service in the document management and software solutions industries. Their expertise in systems integration allows them to build custom applications designed to improve workflow and data management.
About PSIGEN Software (3-17-70-0762D)

Psigen Software, Inc is the innovative leader in document scanning and capture automation software. For over 20 years, PSIGEN has provided software to help organizations of all sizes convert content into managed digital assets. The solutions focus on cost reduction, compliance, flexibility, standardization and improved efficiency. The lasting result is a more productive end user, using fewer mouse clicks and keystrokes while accomplishing complex, and powerful content management and workflows. With
PSIGEN’s ability to publish data into practically any software, and it’s advanced document capture and data extraction toolset, PSIGEN can meet all the needs of any organization.
About PaperCut ( 3-17-36-0037B)

PaperCut is a world leader in print management solutions that are used by over 50,000 organizations in over 100 countries. Their solutions help reduce costs and the use of paper, which has a positive impact on the environment. Compatible with any brand or platform, PaperCut makes it easy to manage printing usage and behavior, while enhancing security functionality through authentication and assisting with
compliance requirements using Secure Print and Release (“FindMe” Printing)

About Canon Scanners (3-17-36-0037C)

The complete Canon scanner line offers high quality, leveraging years of excellence in
developing high precision optic technologies. Consisting of document, check, and photo
scanners, Canon Scanners enable businesses and personal usage to improve costs,
efficiencies, and sharing information easily

Contact Caltronics:
Matt Blevins
916-361-5314
blevinsm@caltronics.net

office appropriate halloween

4 Office-Appropriate Group Costume Ideas for Halloween

Halloween is one of the few holidays throughout the year where you can shrug off the seriousness of life and have fun for a day. Despite falling on a weekday, you can still have fun this year by dressing up with your coworkers and turning it into a themed holiday. With a little planning, time, and a small investment, you and your fellow office workers can make the most of working on Halloween and turn it into something fun while also getting work done.

office appropriate halloween

Let’s take a look at four great ideas that you and your coworkers can use as the basis for your costumes.

  1. Disney, Disney, Disney!

Disney has tons of different characters to choose from, so there will be no lack of choices. The main idea would be to dress up as different characters from different Disney movies. If you are feeling more creative, your group can choose an ensemble from one specific Disney movie and dress up as characters from that movie.

 

  1. Pick a Decade

This one can be really fun if you are willing to put the time and planning into it. You can separate the office into groups who all have to dress up in iconic fashion from that specific decade. Another idea would be to do the same groups, but choose iconic movies or shows from that decade and dress up as the characters.

 

  1. Horror Characters

This follows the same pattern as the rest, but everyone dresses up as the same character. For example, everyone shows up to the office dressed as Freddy Krueger. You can even make a competition out of it and someone can win an award for the best rendition.

 

  1. Living Art

This one could be really interesting because it leaves a lot of room for getting creative. The idea would be to pick out different works of art and dressing up as the subjects of that art to make the pieces come alive. You can choose one piece if the group is small enough, or a bunch of different works of art.

Picking out a costume for your group is probably the hardest part of the whole process, but once all is said and done, you and your coworkers will have a lot of fun working together. You may actually be glad Halloween is on a weekday this year.

PaperCut’s Streamlined Process for Educators and Students

Working with PaperCut software from Caltronics helps cut down costs for printing supplies by integrating the printing system into one easy program that can be monitored for use. However, this is just one part of PaperCut that makes it convenient for the administrator to track usage. PaperCut also comes with a ton of features that make it user-friendly for the people who will use it for day-to-day assignments, such as teachers and students.

papercut software

How Does PaperCut Help Students and Teachers?

The following are just some ways that PaperCut can help students and teachers track their projects and paper usage.

  1. User-Specific Printing

One way that PaperCut helps with organization is through user tracking. For example, at your school, each student is sure to have an ID. PaperCut can be securely linked to their student ID to allow them to have their own queue where they can track how much they are printing and the projects they need to have printed. You can even set specific parameters for each user such as how much a student can print versus how much a teacher can print.

 

  1. Security

When printing on a global printer, such as one in the school library, a lot of mix-ups can happen where one student will get the documents and papers of another. The user-specific printing process is secure and safe, meaning that anything that is printed out will only be printed by the user who requested it.

 

  1. Device Integration

One of the most convenient things about PaperCut comes from its global device integration. That means a variety of printers can be used on one global queue. The user can send a printing project to the printer from any device, including mobile phones, tablets, and computers. Once the project is in the queue, the student can use their ID on any printer in the system to print out their project.

A User-Friendly Printing Management System

All of these qualities are just further conveniences added into PaperCut’s printing management system. Overall, PaperCut can help you sort out all your printing needs by streamlining the printing process for students, while also saving the school administration money on wasted resources.

How Caltronics and PaperCut Make Educators’ Lives Easier

Like any organization, schools have to operate on tight budgets. And you probably do not need to be told that school districts have their own unique challenges and quirks. This makes spending in public schools even more scrutinized and managed than almost anywhere else.

Caltronics Business Systems is aware of this fact and is dedicated to helping keep costs down in a variety of ways. One piece of software offered through their services is PaperCut. Below, you will see what PaperCut is and how it can help make your school better.

papercut software

What Is PaperCut?

PaperCut is a company with a suite of software products created to help any organization cut down on paper and become more knowledgeable about printer and copier use. They do this by giving administrators deeper access and control over printer usage. PaperCut constantly monitors printing from any device connected to the network anytime a copier is used. PaperCut also has software that can keep documents more secure.

How It Can Benefit Schools

Caltronics Business Systems can connect an entire school district or any individual school with the PaperCut software. This software will help ensure that printing is being utilized in an efficient manner. The quotas feature lets an administrator set how much printing can be done by a classroom (or other restrictions, like subject or group). It also prevents students from inappropriately taking advantage of printing by letting teachers approve any print job within the classroom.

Of course, the detailed reports that PaperCut offers ensures that your school will know exactly why and how printing is being used. Without this tracking information, there is no telling how much paper and ink is being wasted on unnecessary printing. Once the reports are acquired, you can work with Caltronics to get help understanding and analyzing the information.

Caltronics has been helping schools and countless other organizations with their business needs for decades. In addition to PaperCut, Caltronics offers a wide variety of other services that can help improve the productivity and connectedness of the school’s information technology. Just as importantly, they have a dedicated team of experts who are there when you need them as well. Give them a call if you are interested in learning more about PaperCut or any other business solution.