Tag Archives: managed print services

Managed Print Services Definition

Do you need a new way to make your office more efficient? Keeping up with the competition in any industry is not just about working harder, it’s about working smarter as well. Since you are managing an office, you have much more to deal with than reading up on all of the different services that you could use to make your office run more smoothly. There is one service, offered by Caltronics Business Systems, that every office manager should know: managed print services (MPS). You have probably heard of this phrase before, but do you know the managed print services definition? Below you will learn what exactly MPS means, and how it can help take your office to the next level.

managed print services definition

Managed Print Services Definition

Managed print services connect you with a print provider in order to get more in-depth and consistent management and servicing of your print environment. The purpose of MPS is to make your print environment, from the biggest multi-function printer to the scanner, fax machine, small office printers, and anything else, work smoothly and efficiently. Your MPS provider will monitor your print usage (and all of the data that comes with it) and be your go-to source for servicing your printers when they have any issues. MPS begins with an analysis of your print needs before you get started, and then constantly monitors and communicates with you to ensure that when your needs change, the services change to fit those needs as well. Managed print services can also include services that help bring your office further into the digitized world and become less reliant on paper in general.

Take the Guess Work Out of Printing

How many papers does your office print in the average week? How often do you need to restock paper and toner? Are there times when needs are higher than others during the year? Are there opportunities to use less resources? If you do not know the answers to these questions, then chances are your office is not running as efficiently as it could be. With all of the different tasks that go along with managing an office, monitoring print usage can seem like a low priority. But clearly the money and resources you can save are well worth it. You also will not have to worry about all of the annoying maintenance issues that you might have before. With Caltronics MPS, you will have a dedicated team behind you who are able to get to your office quickly and take care of any issues, as opposed to either trying to figure it out yourself or having to pay a third party to take care of it, only for the issue to pop up again later.

See the Difference with Caltronics

There are plenty of companies that offer managed print services, but having a partner like Caltronics gives you much more than partnering with others in the region. With all of those expectations given in the overall managed print services definition, you need to be assured that you are working with a team that can keep up with them. For four decades, Caltronics has successfully delivered on these promises to clients all around California. If managed print services interest you, contact us to see how we can help your business.


Do you know how much your office is printing?

You may be concerned about the amount of printing being done by people in the office. But how can you possibly keep track of how many pieces of paper are going through the printer daily, let alone by whom each time. Even someone who can keep perfect track of how many reams of paper and packs of toner have been purchased will not be able to accurately track printer usage without a lot of effort. Thankfully for offices like these, there is Caltronics Business Systems. Through managed print services  and countless other great services and products available, Caltronics can revolutionize the way that you track your printer’s usage.

Managed print services mean that Caltronics works with you to keep track of printer usage. You will get detailed information on how often consumables including paper and toner were used, what type of jobs they were used for, how often copies, scans, faxes, etc. were made, and much more.

Variable Data Printing

Variable data printing is a revolutionary technology that is offered on the highest-quality Konica Minolta brand multi-function printers that are offered and serviced by Caltronics Business Systems. Variable data printing allows users to easily print out documents with similar formatting but each with unique pieces that are easily created and taken care of by the printer itself. For instance, if you need to print invoices for all of your clients with their unique addresses on them, variable data printing cuts down on the steps it takes to transfer all of the different names and numbers onto the template invoice.

This saves a ton of time for any office that handles invoices, marketing, mailing, and more. Variable data printing can also help cut down on your amount of printing by reducing printing errors while trying to print a large load with a lot of unique names or other variables. You will no longer have to run back and forth from the printer and your desk to make sure that everything is printing properly. The Konica Bizhub touchpad lets you take care of the job right on the printer itself.

Caltronics Managed Print Services

Spending too much time on desktop printers? Let Caltronics Managed Print Services manage your print environment and help keep your workplace running smoothly. We’ll help you reduce costs and eliminate the time involved with monitoring the print fleet—so you can do what you do best, even better.


Desktop Printer, MFP’s, copiers, scanners, and fax machines are critically important to success of most organizations. Managing these devices on the other hand can be stressful, time-consuming, complicated, and costly. What if there was a way for you to manage your print environment, optimize your workflow, improve your efficiency across the board, and help cut costs as well? At Caltronics, we’re experts in managing print environments and document workflow, creating your unique optimized solution. With our Caltronics Managed Print Services (MPS) program, we’re helping businesses of all sizes achieve more efficiency with their print environment. Our customizable printing service assume all the responsibilities of managing your fleet of printers and copiers, as well as improve business workflow, and help you business push a green initiative, allowing you to focus on what you do best.

Caltronics MPS offers world-class print management—eliminating the stress and abundance of time spent managing the print environment, as well as helping you realize significant cost savings. Our team of specialist, combined with our knowledge of the processes, and leading edge technologies make the Caltronics difference: from the assessment and proposal phase, to setup and maintenance, reporting and quarterly reviews, and constant optimization efforts, our team is dedicated to continually providing you with the most successful document workflow solution for your environment. No matter your needs, our specialized Caltronics team is able to provide special attention and a customized solution to each of our MPS customers.

We’re here to help! Experience the Caltronics difference by contacting your local branch to see how we can make you more efficient and productive in the work place.